To: Board of Supervisors
From: David O. Livingston, Sheriff-Coroner
Report Title: Thales DIS USA, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute a contract with Thales DIS USA, Inc., in an amount not to exceed $652,374 for vendor maintenance and support for ID Unit systems for the Office of the Sheriff, such as LiveScan, Automated Fingerprint Identification System (AFIS) and Mobile ID, for the period January 1, 2023 through June 30, 2025.
FISCAL IMPACT:
The contract is funded 100% by the RAN Board approved budget.
BACKGROUND:
The Office of the Sheriff utilizes numerous Thales DIS USA, Inc. hardware, software and services to meet the biometric needs of the County. The RAN Board annually reviews and forecasts all budgetary and strategic decisions and these costs have already been approved.
The systems include:
• LiveScan: Terminals that allow Law Enforcement agencies to fingerprint applicants, detainees, arrestees, registrants and deceased individuals for electronic submission to the Automated Fingerprint Identification System (AFIS).
• AFIS: Facilitates the statewide telecommunications network dedicated to the transmission of fingerprint data throughout the state for use of identification by law enforcement agencies.
• Mobile ID: A connection that allows law enforcement agencies to share information through a mobile device with the ability to rapidly search through DOJ’s statewide criminal record repository for wanted persons and other persons of special interest. This system helps reduce terrorist and criminal activities by improving and expanding biometric services to Contra Costa.
The department is requesting approval of this retroactive contract due to the delay from uncertainty of how the contractor wanted to proceed with the renewals. Despite the delay in payment, Thales DIS USA, Inc. continues to provide services in good faith and the department wishes to continue working with this vendor through the requested contract term end date.
The Thales DIS USA, Inc. Hardware and Software Maintenance and Support Terms and Conditions includes a limitation of liability.
CONSEQUENCE OF NEGATIVE ACTION:
If the Board does not approve, the Office of the Sheriff ID Unit would be at severe risk of losing vendor support if a problem occurred with its system or equipment. The ID Unit would not be able to provide identification services to any of the county's law enforcement agencies, thus impacting public and officer safety.