To: Board of Supervisors
From: Dr. Grant Colfax, Health Services Director
Report Title: Amendment to Purchase Order with OmniPro LLC
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Health Services Director, an amendment to purchase order #28318 with OmniPro LLC to increase the payment limit by $90,000 to a new amount not to exceed $180,000 for the purchase of computer system networking software and extend the original term through June 30, 2028.
FISCAL IMPACT:
Approval of this action will result in an additional $90,000 in expenditures and will be funded by Hospital Enterprise Fund I revenues.
BACKGROUND:
Contra Costa Health (CCH) has established secure download sites, centralized license asset management, and registration services using off-the-shelve software products such as Snag-It, FileMaker, WinZip, and QI Macros through OmniPro LLC. This setup enables secure and centralized software tracking through a protected portal.
On July 6, 2023, the Purchasing Agent issued blanket purchase order (BPO) No. 28318 for software licenses as listed above including “other software as needed” in the amount not to exceed $90,000 for the period of July 1, 2023, through June 30, 2026, with an annual payment limit of $30,000.
CCH has identified the need for Cloud Drive Mapper software, a government-specific tool that maps Microsoft’s OneDrive as a local drive within the County’s Windows Virtual Desktop environment; therefore, an amendment to the BPO (F028318) is necessary to increase the annual payment limit for Year 3 renewal by $10,000 to account for the addition of Cloud Drive Mapper, bringing the new Year 3 limit to $40,000, and extend the BPO term for two years until June 30, 2028, with an annual payment limit of $40,000. On June 11, 2025 the Purchasing Agent approved the continued use of OmniPro LLC.
Cloud Drive Mapper’s End User License Agreement (EULA) with IAM Technology USA Inc. is governed by the laws of the State of Delaware. Snag-It’s EULA limits the vendor’s liability to the license fees paid by the County, obligates the County to indemnify the vendor for third party claims arising out of County’s violation of the EULA or misuse of content, including violations of privacy, defamation, or infringement of publicity rights, and is governed by the State of Michigan. WinZip’s EULA limits the vendor’s liability to the fees paid by the County up to three months preceding the claim, obligates the County to indemnify the vendor for third party claims arising out of County’s violation of the EULA or infringement of intellectual property or other rights, and is governed by the laws of the State of Delaware. QI Macros’ Terms and Conditions limits the vendor’s liability to one hundred ($100) dollars, obligates the County to indemnify the vendor for the County’s use of its website or violation of its Terms and Conditions, and is governed by the laws of the State of Colorado.
CONSEQUENCE OF NEGATIVE ACTION:
Failure to approve this action may increase vulnerability to cybersecurity risks, reduce workflow efficiency, and raise overhead costs.