To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: APPROVE a contract amendment with MCCi LLC for software licenses, support, and on-call project management services
Recommendation: Recommendation of the County Administrator
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with MCCi LLC effective September 8, 2026, to extend the termination date from September 29, 2026, to June 30, 2027, with no change in payment limit, for software licenses, support, and on-call project management services associated with the implementation of Laserfiche, an electronic records content management system. (100% Various Road, Flood Control, and Special Districts Funds)
FISCAL IMPACT:
There is no fiscal impact to this action. All costs associated with this contract will not exceed $511,817 and will be funded 100% by Various Road, Flood Control, and Special Districts funds.
BACKGROUND:
ECS Imaging, Inc. built the Laserfiche system that the Public Works Department uses for electronic records management. ECS Imaging, Inc. also provides on-call project management services which includes working with Public Works divisions to set up work flows in Laserfiche to more efficiently store electronic records.
On September 21, 2021, this Board approved the current contract with ECS Imaging, Inc., for additional Laserfiche licensing, on-call project management support, and annual licensing renewal and support.
On August 1, 2023, this Board approved contract amendment no. 1 with ECS Imaging, Inc. to increase the payment limit by $62,195 for additional software licenses and project management support associated with Laserfiche implementation.
On September 10, 2024, this Board approved contract amendment no. 2 with ECS Imaging to add $216,622 to the payment limit for additional project management hours, additional licenses, and extend the term an additional two years for licensing renewal and support.
On or around May 1, 2025, ECS Imaging, Inc. and MCCi LLC joined forces and now together operate under the MCCi legal entity.
On September 16, 2025, this Board approved an Assignment and Assumption of Contract and Consent of Contract which assigned all rights in the original contract, as amended by amendment 1 and amendment 2 to MCCi LLC without releasing ECS Imaging, Inc. from any of their obligations and liabilities under the contract.
This contract amendment will extend the term through June 30, 2027.
Government Code Section 31000 authorizes the County to contract for services including the services that ECS Imaging, Inc. and MCCi LLC provides.
CONSEQUENCE OF NEGATIVE ACTION:
Without approval from the Board of Supervisors, Public Works will not be able to complete Laserfiche implementation and provide software and support for the existing system.