To: Board of Supervisors
From: Marla Stuart, Employment and Human Services Director
Report Title: 38-128-0 Purchase Order with Pitney Bowes Global Financial Services LLC
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Employment and Human Services Department, a purchase order and related agreement with Pitney Bowes Global Financial Services LLC, in an amount not to exceed $4,500 for continued mailing essentials for the period December 1, 2025, through March 29, 2027.
FISCAL IMPACT:
61% State, 39% Federal, of which $1,969 is budgeted for FY 25/26, and $2,531 is budgeted for FY 26-27
BACKGROUND:
The Employment and Human Services Department (EHSD) has used Pitney Bowes Global Financial Services LLC for more than ten years to provide mailing services. These services are essential in communicating with families seeking childcare and energy assistance programs through the Community Service Bureau. Services include the distribution of childcare agreements, resources, and energy assistance agreements, ensuring that clients receive the support they need in a timely and efficient manner.
Pitney Bowes’s Term Agreement includes a limitation of liability that caps liability, including any liability of their suppliers, to the fees paid by the County for applicable equipment of services. EHSD is seeking a new purchase order to continue services with Pitney Bowes Global Financial Services LLC for a term that will end on March 29, 2027.
Approval of this staff report will enable continued use of Pitney Bowes Global Financial Services LLC for mailing essentials necessary for the Community Service Bureau’s childcare and energy assistance programs.
CHILDREN'S IMPACT STATEMENT:
This Purchase Order supports three of the community outcomes established in the Children’s Report Card: 1) “Children Ready for and Succeeding in School”; 3) “Families that are Economically Self-sufficient”; and 4) Families that are Safe, Stable, and nurturing” by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County.
CONSEQUENCE OF NEGATIVE ACTION:
The County will be limited in its ability to lease equipment and provide mailing essentials to the community.