To: Board of Supervisors
From: Marla Stuart, Employment and Human Services Director
Report Title: 38-012-1 Blanket Purchase Order with Sysco Food Services Renewal
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to renew on behalf of the Employment and Human Services Director, the Blanket Purchase Order with Sysco Food Services in an amount not to exceed $1,000,000 for the period January 1, 2025, through December 31, 2027.
FISCAL IMPACT:
$1,000,000: 60% State and 40% Federal funding, of which $166,667 is budgeted for FY 24-25, $333,333 will be budgeted for FY 25-26, $333,333 will be budgeted for FY 26-27, and $166,667 will be budgeted for FY 27-28.
BACKGROUND:
The Employment and Human Services Department (EHSD) has utilized Sysco Food Services since 1998 to procure food and related products needed for preparing meals and snacks for children enrolled in the County’s Head Start program, as required by the Head Start Program Performance Standards.
On March 2, 2021, the Board approved item C.38 authorizing the execution of a purchase order with Sysco Food Services for the period of January 1, 2021, to December 31, 2023. In February 2024, EHSD extended the purchase order through December 31, 2024. EHSD is now seeking to renew this purchase order with Sysco Food Services for a term that will conclude on December 31, 2027.
Given failed attempts at a successful RFP in the past, Public Works determined that formal solicitation was not required and authorized proceeding with the Sysco PO through Sole Source and BOS approval. The Sole Source details Community Service Bureau’s long-standing relationship with Sysco and why this vendor is critical to our daily operations.
Approval of this staff report will allow for the ongoing procurement of high-quality food products essential for providing nutritious meals to children enrolled in the County’s Head Start program.
CONSEQUENCE OF NEGATIVE ACTION:
Should the proposed action not be approved by the Board of Supervisors, the County will not be in compliance with the Head Start Program Performance Standards.
CHILDREN’S IMPACT STATEMENT:
This staff report supports three of the community outcomes established in the Children’s Report Card: (1) “Children Ready for and Succeeding in School” (3) “Families that are Economically Self-sufficient” and (4) Families that are Safe, Stable, and nurturing” by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County.