To: Board of Supervisors
From: Dr. Grant Colfax, Health Services Director
Report Title: Purchase Order with Tomahawk Information Solutions
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Health Services Director, 1) a purchase order with Tomahawk Information Solutions in an amount not to exceed $380,000, and 2) an amendment to the Nasuni Master Subscription and Services Agreement to amend the termination provisions for the purchase of the Nasuni File Data Platform to manage Contra Costa Health’s data systems for the period from February 15, 2026 through February 14, 2031.
FISCAL IMPACT:
Approval of this action will result in expenditures of up to $380,000 over a five-year period and will be funded by Hospital Enterprise Fund I revenues.
BACKGROUND:
Contra Costa Health (CCH) began using the Nasuni File Data Platform in 2024 to modernize file storage, improve data accessibility, and enhance security and disaster recovery capabilities. Since implementation, the platform has become integral to essential clinical and administrative operations by providing a unified, resilient, and scalable environment for managing departmental data. Continued licensing and support are necessary to maintain system stability, ensure uninterrupted access to critical information, and accommodate ongoing growth in storage demands.
On January 23, 2025, the Purchasing Agent issued Purchase Order #31797 with Tamahawk Information Solutions in the amount of $101,000 and executed the Nasuni Master Subscription and Services Agreement to provide a subscription for Nasuni licensing for the period of January 15, 2025 through February 14, 2026. With that subscription period nearing completion, the department intends to continue using the Nasuni platform through a new five‑year agreement to preserve continuity of service and avoid operational disruption. Tomahawk Information Solutions is an authorized reseller of the Nasuni File Data Platform and can provide the required licensing and support for the upcoming term. On December 10, 2025, the Purchasing Agent approved the continued use of Tomahawk Information Solutions.
CONSEQUENCE OF NEGATIVE ACTION:
Failure to approve this action will jeopardize CCH’s ability to maintain the Nasuni platform, risking system instability, loss of access to critical files, and increased security vulnerabilities. CCH may face operational disruptions and unplanned costs associated with reverting to outdated systems or replacing the platform.