To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: 2024 On-Call Sweeping Services Contract(s) for Various Road Maintenance Work
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
(1) APPROVE specifications for the 2024 On-Call Sweeping Services Contract(s) for Various Road Maintenance Work, Countywide. (Project No. 0672-6U2301-24) (All Districts)
(2) DETERMINE that SCA of CA, LLC (“SCA”), the lowest monetary bidder, has complied with the requirements of the project specifications; and FURTHER DETERMINE that SCA has submitted the lowest responsive and responsible bid for this project.
(3) DETERMINE that Anrak Corporation dba Plus Sweeping (“Anrak”), the second lowest monetary bidder, has complied with the requirements of the project specifications; and FURTHER DETERMINE that Anrak has submitted the second lowest responsive and responsible bid for this project.
(4) AWARD on-call contracts to the following two contractors in the following priority for Task Orders, as provided in the project specifications:
(A) SCA, in a not to exceed amount ($600,000) and the unit prices submitted in the bid ($645.00 Total Unit Price).
(B) Anrak, in a not to exceed amount ($600,000) and the unit prices submitted in the bid ($945.00 Total Unit Price).
(5) DIRECT that the Public Works Director, or designee, shall prepare the contracts.
(6) ORDER that, after the contractors have signed the contracts and returned them, together with any required certificates of insurance and other required documents, and the Public Works Director has reviewed and found them to be sufficient, the Public Works Director, or designee, is authorized to sign the contracts for this Board.
(7) ORDER that, the Public Works Director, or designee, is authorized to sign any escrow agreements prepared for this project to permit the direct payment of retentions into escrow or the substitution of securities for moneys withheld by the County to ensure performance under the contract, pursuant to Public Contract Code Section 22300.
(8) DELEGATE, pursuant to Public Contract Code Section 4114, to the Public Works Director, or designee, the Board’s functions under Public Contract Code Sections 4107 and 4110.
(9) DECLARE that, should the award of the contract to SCA and Anrak be invalidated for any reason, the Board would not in any event have awarded the contracts to any other bidder, but instead would have exercised its discretion to reject all of the bids received. Nothing in this Staff Report shall prevent the Board from re-awarding the contract to another bidder in cases where the successful bidder establishes a mistake, refuses to sign the contract, or fails to furnish required bonds or insurance (see Public Contract Code Sections 5100-5107).
FISCAL IMPACT:
The contracts, for a maximum amount of $600,000 each, will be funded by 100% Local Road Funds.
BACKGROUND:
The above project was previously approved by the Board of Supervisors, plans and specifications were filed with the Board, and bids were invited by the Public Works Director. On April 16, 2024 the Public Works Department received bids from the following contractors:
BIDDER, TOTAL UNIT AMOUNT
SCA of CA, LLC, $645.00 Total Unit Price
Anrak Corporation dba Plus Sweeping, $945.00 Total Unit Price
SCA submitted the lowest responsive and responsible bid, which is $300.00 (Total Unit Price) less than the next lowest bid.
Anrak submitted the second lowest responsive and responsible bid.
The Public Works Director has reported that the bids submitted by SCA and Anrak comply with the requirements of the project specifications, and recommends that contracts be awarded to SCA and Anrak in that order. The Public Works Director recommends that the bids submitted by SCA and Anrak are the lowest responsive and responsible bids and this Board so concurs and finds. As provided in the project specifications, the two on-call contracts would be awarded in the following priority for Task Orders: (1) SCA and (2) Anrak. The contracts will be for a one-year period, with the option of two one-year extensions.
The general prevailing rates of wages, which shall be the minimum rates paid on this project, have been filed with the Clerk of the Board, and copies will be made available to any party upon request.
CONSEQUENCE OF NEGATIVE ACTION:
The Public Works Department may be unable to complete routine road maintenance work in a timely manner.