To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Contract with West Coast Arborists, Inc. for On-Call Tree Maintenance Services, Countywide.
Recommendation: Recommendation of the County Administrator
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with West Coast Arborists, Inc. in an amount not to exceed $2,000,000, to provide on-call tree maintenance services at various County sites and facilities, for the period of November 1, 2026 through October 31, 2030, Countywide.
FISCAL IMPACT:
Facilities Maintenance Budget. (100% General Fund)
BACKGROUND:
The Public Works Department, Facilities Services Division, is responsible for the grounds maintenance of all County properties. Tree maintenance and trimming are important components of these responsibilities. On-call tree maintenance contractors can provide trimming, pruning, stump grinding, and removal services, as needed. These contractors also have the personnel, equipment, and training to trim trees near power lines and provide any necessary traffic control.
Government Code Section 25358 authorizes the County to contract for maintenance and upkeep of County facilities. The Public Works Department recently conducted a formal solicitation for on-call tree maintenance services in April of 2026. The Request for Proposal was advertised through Bidnet Direct as solicitation number RFP_F-CONTR-0000000200. After thorough evaluation of the bids received, West Coast Arborists, Inc. was one of four contractors awarded for these services. The County awarded contracts to four qualified firms in order to maintain adequate emergency response capacity, geographic coverage, and contractor availability for tree maintenance needs at County properties.
Facilities Services is requesting approval of a contract with West Coast Arborists, Inc. for the term November 1, 2026 through October 31, 2030, in the amount of $2,000,000.
CONSEQUENCE OF NEGATIVE ACTION:
If this contract is not approved, the County's ability to obtain timely on-call tree maintenance services may be reduced, potentially resulting in delays in routine and emergency tree maintenance services at County facilities.