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Title:
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APPROVE and AUTHORIZE the Public Works Director, or designee, to advertise the Ygnacio Valley Library Upgrade Project, 2661 Oak Grove Road, Walnut Creek area. (86% Measure X Funds, 14% Library Funds)
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To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Advertisement and CEQA actions for the Ygnacio Valley Library Upgrade Project, 2661 Oak Grove Road, Walnut Creek
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
(1) APPROVE the design and bid documents, including the plans and specifications, for the Ygnacio Valley Library Upgrade Project located at 2661 Oak Grove Road, Walnut Creek.
(2) AUTHORIZE the Public Works Director, or designee, to solicit bids to be received on or about September 24, 2025, and issue bid addenda, as needed, for clarification of the bid documents, provided the changes do not significantly increase the construction cost estimate.
(3) DIRECT the Clerk of the Board to publish at least 14 calendar days before the bid opening date, the Notice to Contractors in accordance with Public Contract Code Section 22037, inviting bids for this project.
(4) DIRECT the Public Works Director, or designee, to send notices by email or fax and by U.S. Mail to the construction trade journals specified in Public Contract Code Section 22036 at least 15 calendar days before the bid opening.
(5) DETERMINE that this activity is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(a) and (d).
(6) DIRECT the Director of the Department of Conservation and Development (DCD), or designee, to cause a CEQA Notice of Exemption (NOE) to be filed with the County Clerk and State Clearinghouse, and
(7) AUTHORIZE the Public Works Director, or designee, to arrange payment of a $50 fee to the County Clerk for filing the NOE.
FISCAL IMPACT:
Estimated construction cost $3,508,671. $3,008,671 (86%) will be funded through Measure X Funds and $500,000 (14%) will be funded through Library Funds.
BACKGROUND:
The Contra Costa County Library Department proposes the renovation of existing building systems at the Ygnacio Valley Library located at 2661 Oak Grove Road, Walnut Creek to upgrade the heating, ventilation, and air conditioning (HVAC) system, roofing system, electrical system and interior lighting upgrades.
The facility is a 17,358 square foot building constructed in 1975. Three building systems are being addressed in this project for replacement and/or upgrades. The roofing system is primarily a built-up roof with several metal standing-seam facia roof elements. The roofing has experienced leaks over the years which has created soffit damage which needs to be repaired. The HVAC system will be completely replaced with an all-electric system that supports the County's sustainability goals and grant funding goals of providing a Clean Air Center for the City of Walnut Creek. The existing system and its components have exceeded the manufacturer's projected useful life span and are showing signs of deterioration and excessive wear and tear. The electrical upgrades include installing a new transformer and higher capacity electrical switchboard to support the new HVAC system. Interior lighting upgrades include replacing fluorescent fixtures to power efficient light emitting diode (LED) fixtures
CONSEQUENCE OF NEGATIVE ACTION:
Without the Board of Supervisors approval, the project will not be constructed. Anticipated building system failures due to the age of the existing infrastructure will increase, resulting in ongoing maintenance costs. Roofing system leaks will become more likely, increasing the possibility of associated damage to the building and its contents. HVAC failure could result in the closure of the library on extreme heat days, thereby denying expanded services to vulnerable residents residing in the City of Walnut Creek. The Ygnacio Valley Library acts as a community center for residents and provides relief services during regional emergencies. If the electrical upgrades are not completed, there will be insufficient power to switch to an all-electric HVAC system, thereby losing an opportunity to advance goals established in the County's Climate Action Plan. Without the electrical upgrade, the Library will not be able to provide additional electrical outlets in the public areas of the library as needed to meet public demand and provide the type of services increasingly important in today's library environment.