To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Participating Addendum with OFS Brands, Inc., through the Distributor, Be. Workplace Design
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the County, a Participating Addendum with OFS Brands, Inc., in an amount not to exceed $800,000, for the distribution of various furniture, design and installation services for use by all County Departments, during the period of September 10, 2024 through April 30, 2025, under the terms of the Master Contract awarded by the Region 4 Education Service Center, and distributed through Be. Workplace Design. (100% User Departments)
FISCAL IMPACT:
Product and service costs paid by County Departments. (100% User Departments)
BACKGROUND:
Contra Costa Purchasing Services is requesting approval of a Participating Addendum for various furniture purchases, design and installation services through one of OFS Brands, Inc., Distributors: Be. Workplace Design. Orders will be unique to each County Department. Products are guaranteed through the mast contract awarded by the Region 4 Education Service Center, OMNIA Cooperative Program. Approval of the addendum between Contra Costa County and OFS Brands, Inc., allows the County to obtain guaranteed pricing available through the OMNIA Partners contract. The purchase will support all County Departments with a variety of Systems and Freestanding Furniture, Seating/Chairs, Filing Systems, Technology Support Systems, Library, Cafeteria and Science Lab Furniture, Audio/Video Furniture, Art Instructional Furniture, Auditorium/Theater Fixed Seating, Office and Technical Education Furniture and Modular Walls, which offer discounts of 47% to 65% off published price lists. This will allow the County the option to choose furniture from more than one source, promote competition among the providers, and is ultimately designed to offer County Departments a variety of product choices and providers.
CONSEQUENCE OF NEGATIVE ACTION:
Without approval of an alternate furniture source, the County would have limited options, no competition among the providers, and ultimately pay more by not taking advantage of cooperative purchasing discounts.