To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Participating Addendum with Olathe Ford Sales, Inc.
Recommendation: Recommendation of the County Administrator
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the Public Works Director, a Participating Addendum with Olathe Ford Sales Inc., in an amount not to exceed $2,500,000, for Class 4-8 Chassis and Cabs with related equipment, accessories, and services for use by Public Works Fleet Services, during the period of October 20, 2026 through July 9, 2028, under the terms of a cooperative purchasing contract awarded by Sourcewell, a State of Minnesota public agency, Countywide.
FISCAL IMPACT:
Product costs paid by County Departments (100% User Departments).
BACKGROUND:
Sourcewell is a State of Minnesota public agency that negotiates cooperative purchasing contracts after completing a competitive solicitation. The terms of those contracts are made available to public agencies participating in the Sourcewell cooperative purchasing program. Contra Costa Purchasing Services is requesting approval of a participating addendum for Class 4-8 Chassis and Cabs with Related Equipment, Accessories, and Services, offered by Olathe Ford Sales, Inc., sold direct to customers, under Contract No. 032824-OLA. The County’s participating addendum incorporates the terms of a cooperative services contract awarded by Sourcewell, to Olathe Ford Sales, Inc. Approval of the participating addendum allows the County to obtain guaranteed pricing available through Sourcewell. The purchase will support the Public Works Fleet Services department with Class 4-8 Chassis and Cabs with related equipment, accessories, and services, required by the department, while providing critical equipment for discounted prices and under favorable terms than would be available without the Sourcewell cooperative purchasing contract.
CONSEQUENCE OF NEGATIVE ACTION:
Without a participating addendum under the Sourcewell cooperative purchasing contract the department would be paying full price for Class 4-8 Chassis and Cabs with related equipment, accessories, and services.