To: Board of Supervisors
From: Anna Roth, Health Services Director
Report Title: Amendment Agreement #25-104-4 with Matthew Aronson (dba Matthew Aronson Consulting)
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Amendment Agreement #25-104-4 with Matthew Aronson (dba Matthew Aronson Consulting), a sole proprietor, to amend Contract #25-104 (as amended by Amendment Agreements #25-104-1 through #25-104-3), effective October 1, 2024, to increase the payment limit by $55,134, from $159,225 to a new payment limit of $214,359 to provide additional consultation and technical assistance for the youth needs assessment and Youth Homelessness Demonstration Project (YHDP) with no change in the term June 1, 2023 through December 31, 2024.
FISCAL IMPACT:
Approval of this Amendment will result in additional budgeted expenditures of up to $55,134 funded 100% by Homeless Housing and Assistance Program (HHAP) grant funds. (No rate increase)
BACKGROUND:
This Contract meets the social needs of County’s population by providing support to the planning and implementation of a youth needs assessment and application to the YHDP grant offered by the U.S. Department of Housing and Urban Development (HUD) to address youth homelessness in Contra Costa County. Contractor will support the development and establishment of an effective Youth Action Board (YAB), including coaching and direct facilitation to ensure active youth and young adult (YYA) engagement and provide technical assistance for transition planning for the YYA homeless response system and the development of a Request for Proposal (RFP), including supporting the YAB's participation in RFP development and scoring.
This Contract is entered into under and subject to the following legal authorities: California Government Code § 26227 and 31000. This Contract was approved by Health Services Personnel to ensure there is no conflict with labor relations. The Health, Housing and Homeless Services Division Contract Monitoring staff meet on a regular basis to ensure monitoring of performance measures set forth in the contract are upheld.
On October 3, 2023, the County Administrator approved and the Purchasing Services Manager executed Contract #25-104 with Matthew Aronson (dba Matthew Aronson Consulting), in an amount not to exceed $101,867 to provide consultation and technical assistance for the youth needs assessment and YHDP for the period June 1, 2023 through May 31, 2024.
In February 2024, the Purchasing Services Manager executed Amendment/Extension Agreement #25-104-1 with Matthew Aronson (dba Matthew Aronson Consulting), to increase the payment limit by $23,877 to a new payment limit of $125,744 and extend the termination date from May 31, 2024 to September 30, 2024 for additional consultation and technical assistance services.
In August 2024, the Purchasing Services Manager executed Amendment Agreement #25-104-2 with Matthew Aronson (dba Matthew Aronson Consulting), to increase the payment limit by $33,481 to a new payment limit of $159,225 for additional consultation and technical assistance services with no change in the term.
In September 2024, the Purchasing Services Manager executed Extension Agreement #25-104-3 with Matthew Aronson (dba Matthew Aronson Consulting), to extend the termination date from September 30, 2024 to December 31, 2024 to continue providing consultation and technical assistance with no change in the payment limit.
Approval of Amendment Agreement #25-104-4 will allow Contractor to provide additional consultation and technical assistance services through December 31, 2024.
CONSEQUENCE OF NEGATIVE ACTION:
If this Amendment is not approved, Contractor will not be able to support the County with addressing the needs of homeless youth in Contra Costa County.