To: Board of Directors
From: Lewis Broschard, Chief, Contra Costa County Fire Protection District
Report Title: Bluebeam, Inc. Purchase Order
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent or designee, on behalf of the Fire Chief, to execute a purchase order with Bluebeam, Inc. in an amount not to exceed $50,000 for the purchase of construction blueprint software for an initial one year term beginning January 19, 2026, and for automatic annual renewal terms thereafter in accordance with Bluebeam’s General Terms and Conditions until terminated by either party.
FISCAL IMPACT:
Budgeted. 100% CCCFPD General Operating Fund. The current annual cost of this software is $5,000, and the automatic annual renewals are expected to remain flat initially. However, to account for potential inflation over time, the payment limit amount will cover several renewal years, as well as, year-over-year increases each not to exceed 5%.
BACKGROUND:
Contra Costa County Fire Protection District (CCCFPD) is currently utilizing a records management system, AMANDA, that provides the ability to upload construction blueprints online to the Bluebeam drawings software. Bluebeam is moving to a new version of this software making it necessary to upgrade to the new software version. This will allow CCCFPD the continued use of the Bluebeam web portal to review and edit blueprints submitted by the public electronically.
The uninterrupted use of Bluebeam’s Studio Prime software and its software maintenance services is integral to allow CCCFPD the ability to continue to effectively review and edit customers’ construction blueprints.
This agreement includes limitation of liability and indemnification for the County to hold Bluebeam, Inc. harmless from any claims arising out of the performance under this agreement.
CONSEQUENCE OF NEGATIVE ACTION:
If this subscription, and its terms and conditions, are not approved, the existing licenses are set to expire. If new licenses are not purchased, CCCFPD will no longer be able to access Bluebeam’s blueprint software and lose the ability to efficiently review and edit client’s construction blueprints. This will cause delays in delivering service to clients as these blueprints will need to be reviewed and edited by hand.