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File #: 25-4400    Version: 1 Name:
Type: Consent Item Status: Agenda Ready
File created: 10/9/2025 In control: BOARD OF SUPERVISORS
On agenda: 10/21/2025 Final action:
Title: APPROVE and AUTHORIZE the Chief Information Officer, or designee, to execute a contract with Carahsoft Technology Corp, in an amount not to exceed $220,000 for professional services provided by Maryville Consulting Group to implement Apptio’s Technology Business Management (TBM) platform and provide post-implementation support for the period of October 22, 2025, through September 15, 2026. (100% User Departments)
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To:                                          Board of Supervisors

From:                                          Marc Shorr, Information Technology Director

Report Title:                     Contract with Carahsoft Technology Corp

Recommendation of the County Administrator Recommendation of Board Committee

 

RECOMMENDATIONS:

APPROVE and AUTHORIZE the Chief Information Officer, or designee, to execute a contract with Carahsoft Technology Corp, in an amount not to exceed $220,000 for professional services provided by Maryville Consulting Group to implement Apptio’s Technology Business Management (TBM) platform and provide post-implementation support for the period of October 22, 2025, through September 15, 2026.

 

FISCAL IMPACT:

The cost of this purchase is included in the Department’s FY 25-26 budget. 100% User Departments.

 

BACKGROUND:

The Department of Information Technology (DoIT) is modernizing its IT financial management capabilities to improve transparency, cost recovery, and budget planning across the County. The Apptio TBM platform will enable DoIT to implement real-time IT Planning, Cost Transparency, and Billing modules, replacing manual processes and providing improved reporting and chargeback capabilities.

 

Under the contract, Carahsoft Technology Corp. will serve as the prime contractor, with Maryville Consulting Group as subcontractor providing the professional services. Work will be completed in five phases (Initiation/Discovery, IT Planning, Cost Transparency, Billing, and Closeout), followed by post-implementation support under the Technology Business Management Analyst as a Service (TBMAaaS) model.

 

The contract is being awarded under the Cloud Solutions NASPO ValuePoint Contract AR2472, which was approved by the Board of Supervisors on May 13, 2025 and valid through September 15, 2026. This procurement vehicle allows the County to leverage competitively bid state cooperative contracts while ensuring compliance with public contracting requirements.

 

CONSEQUENCE OF NEGATIVE ACTION:

If this contract is not approved, the County may experience delays in implementing the Apptio TBM platform, which supports the modernization of IT financial management practices.