To: Board of Directors
From: Lewis Broschard, Chief, Contra Costa County Fire Protection District
Report Title: Vision33, Inc. Software Contract Amendment
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a contract amendment with Vision33, Inc. to increase the payment limit by $200,000, to a new payment limit of $1,025,000, and extend the term through March 31, 2027, for continued software support for the Contra Costa County Fire Prevention District’s Fire Prevention Bureau.
FISCAL IMPACT:
This is 100% budgeted by the CCCFPD General Operating Fund. The Contra Costa County Fire Prevention District’s Fire Prevention Bureau charges fees for fire inspections, plan review services and permits for regulated operations. The records management system cost is considered when calculating the fire prevention fees so they reflect the actual costs of providing services.
BACKGROUND:
The Contra Costa County Fire Protection District (District) conducts fire inspections, plan review services, and issues permits for regulated activities in accordance with the California Fire Code. These activities include any operation or business, or installation or modification to systems and equipment that are regulated by the California Fire Code.
The District uses a records management system to track inspection, plan review and permit data, and to support an online payment portal for these services.
The Contra Costa County Fire Protection District Board of Directors authorized the District to execute a contract with Vision33 Inc. on March 10, 2020 to implement, host, and support the software. On March 7, 2023, an amendment was approved to increase the contract limit to $825,000 and extend the term through March 31, 2025. This amendment will increase the payment limit to $1,025,000 and allow the District to continue to receive hosting and support services through March 31, 2027.
CONSEQUENCE OF NEGATIVE ACTION:
If this Agreement is not approved the District will no longer benefit from hosting and services provided by the Vision33, Inc.