To: Board of Supervisors
From: Anna Roth, Health Services Director
Report Title: Amendment #23-721-1 with Granicus, LLC
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Amendment/Extension Agreement #23-721-1 with Granicus, LLC, a limited liability company, effective October 1, 2023, to amend Contract #23-721, to increase the payment limit by $84,908, from $890,850 to a new payment limit of $975,758, and to extend the termination date from May 31, 2025 to September 30, 2026, for additional website development, implementation, support, and maintenance services for Contra Costa Health Services.
FISCAL IMPACT:
Approval of this amendment will result in additional annual expenditures of up to $84,908 and will be funded as budgeted by the department in FY 2023-24, by Hospital Enterprise Fund I.
BACKGROUND:
In June 2022, Granicus, LLC replaced the Health Services Departments (HSD) cchealth.org website and its 2,900 subsidiary web pages, content, and functionality. Manual coding over many years caused the website to become problematic to update or add to. The new website and its functionality allow for lower maintenance costs, easier usability by the County and community members, and greater control by community members to get information as requested.
Under contract amendment/extension agreement #23-721-1, Granicus, LLC will provide services to implement its EngagementHQ platform as an add-on module to the HSD cchealth.org website. The EngagementHQ (eHS) software is a dedicated public participation platform to manage community consultation and collaboration. Implementation of this software will support HSD community participation by allowing an increased understanding of community needs and engagement metrics. HSD will be able to identify areas of interest, highlight controversial issues, and analyze which groups of stakeholders are participating in collaborative initiatives.
On May 24, 2022, the Board of Supervisors approved Contract #23-721 with Granicus, LLC, in an amount not to exceed $890,850, for the provision of development, support and maintenance of a new HSD website, for the period from June 1, 2022, through May 31, 2025.
Approval of Contract Amendment Agreement #23-721-1 will allow the contractor to provide additional website development, implementation, support, and maintenance services for the cchealth.org website, through September 30, 2026.
CONSEQUENCE OF NEGATIVE ACTION:
If this amendment is not approved, HSD will not have the functionality to engage with the community and stakeholders.
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I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. |
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ATTESTED: |
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Monica Nino, County Administrator and Clerk of the Board of Supervisors |
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By: |