To: Board of Supervisors
From: Ann Elliott, Human Resources Director
Report Title: Contract with Vision Service Plan (VSP)
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Director of Human Resources, or designee, to execute a contract with Vision Service Plan in an amount not to exceed $280,000 to provide Computer Vision Care and Voluntary Vision services, for the period of January 1, 2025, through December 31, 2027, with two optional one-year renewals, subject to approval as to form by County Counsel.
FISCAL IMPACT:
The cost for the computer vision services for employees that qualify for this benefit is fully covered by the Benefits Administration Fee.
The cost for the voluntary vision plan is 100% employee paid therefore there is no cost to the County.
BACKGROUND:
A Request for Proposals (RFP) was issued in May 2024 for vision services. Vision Service Plan (VSP) was determined as the best match for the County’s requirements for Computer Vision Care (CVC) and Voluntary Vision Services. VSP is a not-for-profit vision care company which offers a competitive network with access to regional and national retail chains.
Contra Costa County offers a fully covered Computer Vision Care benefit to qualified employees of eligible bargaining units and those eligible under the management resolution. A Voluntary Vision plan is also available for eligible employees and their dependents.
The contract includes modified indemnification. The $280,000 payment limit applies to the initial term of January 1, 2025, through December 31, 2027. The contract includes two optional one-year extensions thereafter. The Human Resources Director will return to the Board for approval to exercise the optional extensions and add additional funds.
CONSEQUENCE OF NEGATIVE ACTION:
If a contract is not approved, the County will be unable to offer the Computer Vision Care and Voluntary Vision Plans through VSP and employees will not have access to these services.