To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: APPROVE and AUTHORIZE the Purchasing Agent to execute a Participating Addendum with Inside Source, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the County, a Participating Addendum with Inside Source, Inc., in an amount not to exceed $3,000,000, for the distribution of various furniture, design and installation services for use by all County Departments during the period of June 4, 2024 through October 23, 2025, under the terms of a Master Contract awarded by the CA Department of General Services (CalProcure), and distributed through Sam Clar Office Furniture, Inc.
FISCAL IMPACT:
Product and service costs paid by County Departments (100% User Departments)
BACKGROUND:
Contra Costa Purchasing Services is requesting approval of a Participating Addendum for various furniture purchases, design and installation services through the furniture dealer Sam Clar Office Furniture, Inc. Orders will be unique to each County Department. Products are guaranteed through a master contract awarded by CA Department of General Services Cooperative Program. Approval of the addendum between Contra Costa County and Inside Source, Inc., allows the County to obtain guaranteed pricing available through the CA Department of General Services (CalProcure) contract. The purchase will support all County Departments with systems furniture, freestanding furniture, seating/chairs, soft seating, filing systems, storage and equipment, modular walls and related products and services, and offer discounts on orders exceeding $100,000. This will allow the County the option to choose furniture from more than one source, promote competition among the providers and ultimately be designed to offer County Departments a variety of product choices and providers.
CONSEQUENCE OF NEGATIVE ACTION:
Without approval of an alternate furniture source, the County would have limited options, no competition among the providers, and ultimately pay more by not taking advantage of cooperative purchasing discounts.