To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Advertisement for the Elevator Modernization at Contra Costa Regional Medical Center Main Hospital Building, 2500 Alhambra Avenue, Martinez
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
(1) APPROVE the design and bid documents, including the plans and specifications, for the Elevator Modernization project at the Contra Costa Regional Medical Center (CCRMC) main hospital building at 2500 Alhambra Avenue, Martinez.
(2) AUTHORIZE the Public Works Director, or designee, to solicit bids to be received on or about September 25, 2025, and issue bid addenda, as needed, for clarification of the bid documents, provided the changes do not significantly increase the construction cost estimate.
(3) DIRECT the Clerk of the Board to publish, at least 14 calendar days before the bid opening date, the Notice to Contractors in accordance with Public Contract Code Section 22037, inviting bids for this project.
(4) DIRECT the Public Works Director, or designee, to send notices by email or fax and by U.S. Mail to the construction trade journals specified in Public Contract Code Section 22036 at least 15 calendar days before the bid opening.
FISCAL IMPACT:
Estimated construction cost: $11,000,000. 100% Hospital Enterprise I Fund.
BACKGROUND:
The main hospital building has six elevators, three for public use and three for internal use. All six elevators are over 30 years old and have regular and time-consuming maintenance issues that impact patient and staff movement throughout the hospital. This project will modernize the elevators and bring them into compliance with the Americans with Disabilities Act (ADA) and current building code requirements.
The modernization will involve providing new cabs and elevator controls. The general scope includes mechanical and electrical upgrades, new elevator controllers, fire sprinklers, fire-life safety upgrades, and new elevator cab finishes and hall lanterns. The work will be phased so only one elevator is under construction at any time. The state regulatory agency having jurisdiction over this project is Department of Health Care Access and Information (HCAI).
CONSEQUENCE OF NEGATIVE ACTION:
Without the Board of Supervisors’ approval, the aging elevators will not be modernized, and lengthy downtimes will become unavoidable and will impact patient care. Parts and technical support are hard to source due to the age of the elevator equipment. If the elevators are not replaced, they will continue impacting patient care and staff movement. The CCRMC may fall out of code compliance requiring operational elevators.