To: Contra Costa County Housing Authority Board of Commissioners
From: Joseph Villarreal, Executive Director
Report Title: Landscaping Contract - Freitas Landscape, Cypress Landscape, & Cornell Landscape
☐Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Executive Director of the Housing Authority of the County of Contra Costa, or designee, to execute a five-year contract with Freitas Landscape, Cypress Landscape, and Cornell Landscape, expiring July 15, 2031, for landscaping and groundskeeping services in a combined amount not to exceed $200,000 annually and $1,000,000 over the term of the contract.
BACKGROUND:
HACCC operates facilities and affordable housing communities throughout Contra Costa and requires a qualified contractor to provide landscaping and groundskeeping services to help maintain safe, clean, and accessible properties.
To procure these services, HACCC issued a Request for Proposals (RFP). Seven contractors submitted responsive proposals. Following the evaluation process, Freitas Landscape, Cypress Landscape, and Cornell Landscape were determined to be the most qualified proposers, receiving the highest overall evaluation scores and meeting all responsiveness and responsibility requirements.
Staff recommend that the Board authorize the Executive Director to award a contract to Freitas Landscape, Cypress Landscape, and Cornell Landscape, for landscaping and groundskeeping services in an amount not to exceed $200,000 annually, for a total contract amount not to exceed $1,000,000.00 over a five-year term.
FISCAL IMPACT:
The anticipated annual cost of the contract is within the amount budgeted through the agency’s operating fund for landscaping and groundskeeping services.
CONSEQUENCE OF NEGATIVE ACTION:
Should the Board of Commissioners elect not to award the contract to Freitas Landscape, Cypress Landscape, and Cornell Landscape, HACCC will be required to procure these services through a non-competitive procurement method, which would not be cost-effective and would place the Agency in violation of HUD procurement regulations. Such non-compliance could result in HUD monitoring findings, required repayment of disallowed costs, delays in service delivery, and potential impacts on future funding or grant eligibility.