To: Board of Supervisors
From: Kristin Connelly, Clerk-Recorder
Report Title: Contracts with Various Locations for November General Election
Recommendation: Recommendation of the County Administrator
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Clerk-Recorder, or designee, to execute contracts with various locations in a total amount not to exceed $21,454.25 for rentals of Polling Places, Regional Early Voting Sites, Training Venues, and Depot Locations, as applicable for the November 3, 2026, General Election.
FISCAL IMPACT:
The total cost of 150 sites is $21,454.25, which will be paid for using 100% General Fund monies.
BACKGROUND:
The Elections Division of the Clerk-Recorder’s office will provide 150 polling places, 5 Regional Early Voting (REV) Sites, utilize 6 poll worker Training Venues, and 10 Depot Locations on Election Night throughout the County for the November 3, 2026, General Election.
The number of school district sites requiring rental agreements is 16 and the combined rental cost of $4,181.25. The number of other various sites requiring rental agreements is 22 and the combined rental cost of $17,273. The sites, purposes, and costs are detailed on the attached lists.
Sites identified for rental agreements include:
Antioch Community Center
Alamo Elementary School
Antioch Water Park
Black Diamond Middle School
Bollinger Canyon Elementary School
Brentwood Community Center
Carmen Dragon Elementary School
Center for Community Arts
Concord High School
Concord Historical Society
Dallas Ranch Middle School
Davis Park Multi-Purpose Room
Deer Valley High School
Delta View Elementary School
Diablo Vista Middle School
Greenbrook Elementary School
Iron House Elementary School
John Muir Elementary - Antioch
Lafayette Veterans Memorial Building
Lions Center for the Visually Impaired
Local 302 IBEW
Lone Tree Elementary School
Martinez Adult Education
Nevin Community Center
Oakley Recreation Center
Pinole Senior Center
Pinole Youth Center
Pittsburg United Methodist Church
Richmond Annex Senior Center
Richmond Memorial Auditorium
Richmond Senior Center
Saint Matthew Lutheran Church
San Pablo Library Community Room
San Ramon Valley United Methodist Church
Summer Lake Elementary
Town of Discovery Bay Community Center
Willow Creek Center
For training, the agreements provide the County with use of sites between October 1 and October 16. For REVs, the agreements provide the County with use of the sites on October 30, October 31, and November 2. For election day voting, as well as set up and take down of voting equipment, and for Depot locations for election night, the agreements provide the County with the use of the sites on November 3, 2026.
The Facility Rental Applications and User Agreements for these sites contain an indemnification and hold harmless provision, whereby the County agrees to indemnify and hold harmless the owners of the sites for use of these sites as voting and training locations.
CONSEQUENCE OF NEGATIVE ACTION:
The Elections Division will not be able to use these sites for the November 3, 2026, General Election.