To: Board of Supervisors
From: Dr. Ori Tzvieli, Interim Health Services Director
Report Title: Contract Amendment/Extension #25-075-11 with Trinity Center Walnut Creek
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Interim Health Services Director, or designee, to execute on behalf of the County Contract Amendment/Extension #25-075-11 with Trinity Center Walnut Creek, a non-profit corporation, effective June 30, 2025, to amend Contract #25-075-9 (as Amended by Contract Amendment/Extension #25-075-10), to increase the payment limit by $200,000, from $400,000 to a new payment limit of $600,000, and extend the termination date from June 30, 2025 to June 30, 2026 for additional housing focused case management services to adults experiencing homelessness in Contra Costa County.
FISCAL IMPACT:
Approval of this Contract Amendment/Extension will result in additional expenditures of up to $200,000 budgeted by the department for FY 2025-26 and funded 100% by U.S. Department Housing and Urban Development (HUD) grant funds.
BACKGROUND:
This Contractor operates the Coordinated Assessment and Resource (CARE) Center and provides housing focused case management services to individuals experiencing homelessness, including financial planning, benefits and employment assistance, reporting, training, managing a household and shopping for food, substance use treatment, education and training, employment assistance, benefits assistance, health care, mental health counseling, childcare, and credit repair from community-based agencies and meeting attendance, in support of the Continuum of Care (CoC) Project for County’s Coordinated Entry System (CES). The CARE Center provides a safe, accessible place for individuals and families to access housing focused case management and to connect to other homeless services. Housing focused case management helps participants develop and pursue a housing plan, apply for benefits and increase income, problem-solve housing, and obtain documents needed for Emergency Solutions Grant (ESG) or CoC permanent housing enrollment. Other services offered include showers, laundry, mail, meals, hygiene kits, information, and resource referral.
This Contract is entered into under and subject to the following legal authorities: California Government Code §§ 26227 and 31000. This contract was approved by Health Services Personnel to ensure there is no conflict with labor relations. The Health, Housing and Homeless Services Division Contract Monitoring staff meet on a regular basis to ensure monitoring of performance measures set forth in the contract are upheld.
In September 2023, the County Administrator approved, and the Purchasing Services Manager executed Contract #25-075-9 with Trinity Center Walnut Creek in an amount not to exceed $200,000 provides housing focused case management services to adults experiencing homelessness for the period July 1, 2023 through June 30, 2024.
On April 9, 2024, the Board of Supervisors approved Contract Amendment/Extension #25-075-10 with Trinity Center Walnut Creek, effective May 1, 2024, to increase the payment limit by $200,000 to a new payment limit of $400,000 and to extend the termination date from June 30, 2024 to June 30, 2025 for additional housing focused case management services to adults experiencing homelessness.
Approval of Contract Amendment/Extension Agreement #25-075-11 will allow the Contractor to provide additional housing focused case management services to adults experiencing homelessness in Contra Costa County through June 30, 2026.
CONSEQUENCE OF NEGATIVE ACTION:
If this Contract Amendment/Extension is not approved, adults experiencing homelessness will not receive housing focused case management services further putting them at risk for prolonged homelessness.