To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: APPROVE and AUTHORIZE the Purchasing Agent to execute a blanket purchase order amendment with Crafco, Inc. / PMSI, for crack seal material.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the Public Works Director, an amendment to a blanket purchase order with Crafco, Inc. / PMSI (Crafco), effective January 20, 2026, to increase the payment limit by $150,000 to a new payment limit of $650,000, and extend the term through April 24,2027, for crack seal materials and the rental of the Crafco button machine.
FISCAL IMPACT:
100% Local Road Funds
BACKGROUND:
The Contra Costa County Public Works Department maintains over 660 miles of roads, 79 miles of creeks and channels, and 29 detention basins and dams throughout Contra Costa County. The County purchases crack seal materials (sealant and detack) and rents the Crafco button machine for crack seal projects.
The Crafco Crack Sealant is a proprietary product that is used to preserve the existing County road infrastructure by filling cracks in the pavement to prevent water, debris, and other contaminants from infiltrating the cracks, which helps extend the life of the roads. The detack is then sprayed on freshly filled cracks to prevent hot crack seal material from sticking. The County rents the Crafco button machine for installing raised markers.
On April 25, 2022, the Board of Supervisors approved the execution of a blanket purchase order (No. 25133) with Crafco. for the purchase of crack seal materials and the rental of the Crafco button machine for crack seal projects.
On April 1, 2025, the Board of Supervisors approved the blanket purchase order amendment No. 1 for the purchase order with Crafco, extending the completion date from April 24, 2025, to April 24, 2026, and increasing the payment limit from $400,000 to $500,000.
This blanket purchase order amendment No. 2 will extend the term through April 24, 2027, and increase the payment limit from $500,000 to $650,000. Approval of this purchase order will allow the County to continue to purchase crack seal materials and rent the Crafco button machine.
CONSEQUENCE OF NEGATIVE ACTION:
Failure to approve the blanket PO amendment will prevent the Public Works Department from completing routine and emergency road maintenance in a timely manner.