To: Board of Supervisors
From: Anna Roth, Health Services Director
Report Title: Amendment #23-721-2 with Granicus, LLC.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Amendment Agreement #23-721-2 with Granicus, LLC, a limited liability company, effective June 1, 2024, to amend Contract #23-721 (as amended by Amendment/Extension Agreement #23-721-1), to increase the payment limit by $5,000, from $975,758 to a new payment limit of $980,758, for additional customization services for Contra Costa Health’s (CCH) website with no change in the term of June 1, 2022 through September 30, 2026.
FISCAL IMPACT:
Approval of this Amendment will result in additional annual expenditures of up to $5,000 and will be funded as budgeted by the department in FYs 2024-26, by Hospital Enterprise Fund I.
BACKGROUND:
In June 2022, Granicus, LLC replaced CCH’s cchealth.org website and its 2,900 subsidiary web pages, content, and functionality, providing services to plan, develop, test, roll out, support, and host a fully moderated digital community engagement platform, as manual coding over many years caused the website to become problematic to update or add to. The new website and its functionality allow for lower maintenance costs, easier usability by the County and community members, and greater control by community members to get information as requested. This amendment will allow a one-time customization service to improve its functionality.
On May 24, 2022, the Board of Supervisors approved Contract #23-721 with Granicus, LLC, in an amount not to exceed $890,850, for the provision of development, support and maintenance of a new CCH website, for the period from June 1, 2022, through May 31, 2025.
On September 19, 2023, the Board of Supervisors approved Amendment Agreement #23-721-1 with Granicus, LLC, effective October 1, 2023, to increase the payment limit by $84,908 to a new payment limit of $975,758 and extend the termination date from May 31, 2025 to September 30, 2026 for additional development, implementation, support and maintenance for the CCH website.
Approval of Amendment Agreement #23-721-2 will allow the contractor to provide additional website functionality services through September 30, 2026.
CONSEQUENCE OF NEGATIVE ACTION:
If this Amendment is not approved, the functionality of the CCH website will not be improved hurting community members’ engagement.