To: Board of Supervisors
From: Marla Stuart, Employment and Human Services Director
Report Title: Contract # 20-702-0 (Admin IT) Purchase Order with Rubrik Renewal with General Datatech, L.P.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Employment and Human Services Director, a purchase order with General Datatech, L.P., for the purchase of Rubrik, Inc’s backup appliances and support subject to Rubrik, Inc.’s End User License Agreement, in an amount not to exceed $549,315 for the period June 2, 2025 through August 31, 2028.
FISCAL IMPACT:
$549,315; 54% Federal, 38% State, 8% County; $183,141 (33.34%) is budgeted in FY 25/26, $183,087 (33.33%) will be budgeted in FY 26/27, and $183,087 (33.33%) will be budgeted in FY 27/28.
BACKGROUND:
The Employment and Human Services Department (EHSD), seeks to renew the license and maintenance agreement for its backup storage appliance for EHSD’s Disaster Recovery server environment to backup EHSD’s servers. EHSD adopted the DoIT standard for performance, reliability, and cost effectiveness. This purchase order includes three (3) years of maintenance and support. Rubrik, Inc.’s End User License Agreement includes an indemnification provision from the County to Rubrik for damages related to any claim related to the negligence or willful misconduct of the County, as well as a limitation of liability that capping liability at the amount of fees paid in the twelve (12) months prior to the claim arising. This vendor was selected per procurement requirements outlined in Administrative Bulletin 600.3.
CONSEQUENCE OF NEGATIVE ACTION:
The County will be at risk of not meeting standards for performance, reliability, and cost effectiveness.
CHILDREN'S IMPACT STATEMENT:
This purchase order supports all five of the community outcomes established in the Children's Report Card: (1) "Children Ready for and Succeeding in School"; (2) "Children and Youth Healthy and Preparing for Productive Adulthood";(3)"Families that are Economically Self-Sufficient"; (4) "Families that are Safe, Stable and Nurturing"; and (5) "Communities that are Safe and Provide a High Quality of Life for Children and Families,” by supporting staff working directly with families and children.