To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: APPROVE and AUTHORIZE a Progressive Design-Build Contract to Truebeck Construction, Inc., a California Corporation
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
AUTHORIZE the use of progressive design build procurement for the Contra Costa Regional Medical Center (CCRMC) Cafeteria Building Upgrades (CBU) project.
APPROVE and AUTHORIZE the Public Works Director, or designee, to sign a Preconstruction Phase progressive design-build contract with Truebeck Construction, Inc. (Truebeck), a California Corporation, in an amount not to exceed $4,266,080.41, including $3,139,500.77 for the base design scope, with $946,579.64 allocated to design an additive alternate and $180,000.00 additional services allowance, as the Design-Build Entity (DBE) for the preconstruction phase of the CCRMC CBU project.
AUTHORIZE the Public Works Director, or designee, to approve final plans, specifications, and design documents necessary to procure a Guaranteed Maximum Price (GMP) from the DBE for the completion of design, permitting, and construction all spaces required to provide in-patient food services to the main hospital, and obtain Health Care Access and Information (HCAI) seismic and non-seismic compliance certifications. Work shall include dietary kitchen, related services, demolition of existing structures as necessary, and related site improvements.
FISCAL IMPACT:
100% Measure X.
The total cost of the base CBU project is estimated at $35,600,000. With an additive alternate to include two cold-shell levels above the base CBU project to add future flexibility, the project cost is estimated at $50,000,000. With progressive design build, an initial preconstruction contract is used to design the project and establish a GMP for the construction project. Once the GMP is established, Public Works will return to the Board of Supervisors requesting approval for the award of a contract to complete design, permitting and construction of the project, and for the exact budget amount for the total cost to complete the project.
BACKGROUND:
Located on the CCRMC campus in Martinez, the two-story Cafeteria Building, built in 1952, houses the dietary kitchen which provides 16,200 meals monthly to patients in the 166-bed main hospital.
HCAI classifies this building as a general acute care (GAC) structure due to its function of providing in-patient meals to the hospital, an essential component of the facility's acute care services. All GAC buildings must comply with certain seismic performance standards established by HCAI by January 1, 2030, with interim deadlines of January 1, 2026 for permit submittal, and January 1, 2028 for permit approval. Failure to comply puts the County at risk of incurring financial penalties, of being prevented from obtaining permits for other needed improvements at the facility, and ultimately puts the facility at potential risk of being taken out of service at the State's direction.
The generator supplying required emergency back-up power to the Cafeteria Building must also be brought up to current standards, as it is housed in a non-compliant essential service structure. This project will also resolve these deficiencies.
The County is utilizing the Progressive Design-Build procurement method to select a single design-build entity (DBE) to provide both the design and construction of the Project through a qualifications-based selection process pursuant to Public Contract Code section 22172.
The Public Works Department published a Request for Qualifications (RFQ) soliciting Statements of Qualifications (SOQs). The RFQ release was communicated to known contractors, advertised in the Contra Costa Times and Dodge Data and Analytics, and posted to the Public Works Department Plan Room, which is accessed via link on the Contra Costa County website under the Requests for Qualifications and Proposals page. The County received SOQs from six Design-Build teams. One of the six SOQs was received after the designated deadline and was disqualified. Truebeck’s SOQ was found to be responsive to the County’s RFQ and was qualified.
The County evaluation team, comprised of two staff from the Department of Public Works and two staff from the Health Services Department, supported by project management consultant Vanir Construction Management, Inc., reviewed the SOQs, conducted interviews, and ranked the DBEs. Public Works recommends that Truebeck, which is the highest ranked DBE, be awarded the Preconstruction Phase progressive design build contract.
In accordance with this procurement method, the County will enter into a contract with the DBE for the Preconstruction Phase only, which includes design and preconstruction activities sufficient to establish a GMP to finish all remaining design, preconstruction and construction activities to complete and close out the Project. Following review and negotiation of the GMP, the County, at its sole and absolute discretion, may amend the contract awarded, if any, pursuant to this procurement to direct the DBE to complete the Project for an amount no greater than the GMP.
Truebeck’s fee for the Preconstruction Phase is $4,266,080.41 (breakdown as follows with percentages of payment limits in paratheses):
Validation Phase / feasibility study $141,182.00 (03.43%)
100% Schematic Design: $453,587.19 (10.63%)
50% Design Development: $348,648.13 (08.17%)
100% Design Development: $343,648.13 (08.06%)
100% Construction Documents: $875,088.50 (20.51%)
Plans, Reports, Administrative Services: $302,420.75 (07.09%)
GMP Development & Estimating: $210,720.00 (04.94%)
Scheduling: $65,520.00 (01.54%)
Site Investigations: $128,000.00 (03.00%)
Project Coordination & Management: $73,600.00 (01.73%)
General Requirements: $54,951.00 (01.29%)
Insurance: $35,968.39 (00.84%)
Fee: $106,166.69 (02.49%)
Additive alternate: $946,579.64 (22.19%)
Additional services allowance, upon County’s
prior written authorization: $180,000.00 (04.22%)
CONSEQUENCE OF NEGATIVE ACTION:
Failure to approve the action would render Public Works holding no adequate resources to make the seismic improvements required by State law within the time frame required by State law, triggering penalties to be assessed against the County including financial penalties, refusal by HCAI to issue future permits, and ultimately the potential closure of CCRMC's food services facilities, leading to the possible termination of general acute care services at CCRMC.