To: Board of Supervisors
From: Marc Shorr, Information Technology Director
Report Title: Purchase Order with Maxrun Corp dba Apex Industry Service
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Chief Information Officer, to execute a purchase order with Maxrun Corp, dba Apex Industry Service, in an amount not to exceed $250,000 for the purchase of radio parts, equipment, and tools for the period of November 1, 2024, through October 31, 2027.
FISCAL IMPACT:
The cost is charged to the user department or outside agency who requests the service. 100% User Departments or Outside Agencies.
BACKGROUND:
The Department of Information Technology’s Radio/Microwave Division receives daily work orders from internal County departments or external agencies that the Department provides service to requesting radio services. The work orders range in need from ordering new radios to providing service on existing radios. DoIT must have a way to order and receive parts and equipment effectively and efficiently. The County, as well as the East Bay Regional Communication Systems Authority (EBRCSA), are part of the Public Emergency Radio Network which is comprised solely of Motorola radios. DoIT has a long-standing agreement with EBRSCA to provide Telecommunications services and maintenance on Motorola radio equipment and Maxrun is able to provide Motorola equipment. It is imperative to public safety that the County have a reliable vendor to provide parts and service immediately to ensure that the communication system is never compromised.
The agreement with Maxrun Corp, dba Apex Industry Service, contains a limitation of liability on any claim which shall not exceed the total amount paid by the County to Maxrun under this Purchase Order. This purchase is being made via sole source justification for service continuity
CONSEQUENCE OF NEGATIVE ACTION:
If this purchase is not approved, DoIT will be unable to assist customers in a timely fashion and may negatively impact the stability of the public communication system.