To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Contract with C & J Painting for On-Call Painting Services, Countywide.
Recommendation: Recommendation of the County Administrator
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with C & J Painting in an amount not to exceed $3,000,000, to provide on-call painting services at various County sites and facilities, for the period of November 17, 2026 through November 16, 2030, Countywide.
FISCAL IMPACT:
Facilities Maintenance Budget. (100% General Fund)
BACKGROUND:
The Public Works Department, Facilities Services Division, is responsible for the maintenance and repair of all County buildings and facilities. Maintaining these facilities in a safe, functional, and professional condition requires ongoing interior and exterior painting services, including surface preparation, patching, coating application, and associated maintenance work.
On-call painting services are utilized on an as-needed basis to supplement County staff and address painting projects that exceed available staffing resources, require specialized equipment, or must be completed within specific timeframes. These services support routine facility maintenance, improvements, and the preservation of County assets. Government Code Section 25358 authorizes the County to contract for the maintenance and upkeep of County facilities.
The Public Works Department recently conducted a formal solicitation for on-call painting services in July of 2026. The Request for Proposal was advertised through Bidnet Direct as solicitation number RFP_F-CONTR-0000000240. After thorough evaluation of the bids received, C & J Painting was one of two contractors awarded for these services. The County awarded contracts to two qualified firms in order to maintain adequate capacity, improve scheduling flexibility, and ensure painting services remain available when workloads, project schedules, or emergency needs exceed internal staffing resources.
Facilities Services is requesting approval of a contract with C & J Painting for the term November 17, 2026 through November 16, 2030, in the amount of $3,000,000.
CONSEQUENCE OF NEGATIVE ACTION:
If this contract is not approved, the County's ability to obtain timely on-call painting services may be reduced, resulting in delays to both planned and as-needed painting projects at County facilities. Such delays could impact the County's ability to maintain facilities in a safe, functional, and professional condition.