To: Board of Supervisors
From: Dr. Grant Colfax, Health Services Director
Report Title: Purchase Order with Verathon, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Health Services Director, a purchase order with Verathon, Inc. in an amount not to exceed $17,573 and their Terms and Conditions of Sale also subject to their Extended Warranty Service Plan for the purchase of the GlideScope Core 15 Monitor, GS Core Smart Cable, and upgrade warranties for Contra Costa Regional Medical Center (CCRMC) for the period from July 1, 2025, through August 1, 2028.
FISCAL IMPACT:
Approval of this action will result in expenditures of up to $17,573 over a three-year period and will be funded by Hospital Enterprise Fund I revenues.
BACKGROUND:
Verathon, Inc. is a medical device company. The company designs and manufactures the GlideScope video laryngoscope, which is used to visualize the airway and assist with intubation in clinical settings. The GlideScope is one of Verathon’s core products for airway management, available in various configurations, including portable systems, reusable, and single-use blades.
On August 17, 2022, the Purchasing Agent issued purchase order #25848 with Verathon, Inc. to allow CCRMC to purchase warranties for the GlideScope systems. These warranties provide coverage for repairs, maintenance, and technical support for the GlideScope units, ensuring that the equipment remains fully operational and compliant with clinical standards. The warranties were purchased for a coverage term of July 1, 2022 through June 30, 2025.
Verathon, Inc.’s Standard Terms and Conditions of Sale require the County to defend and hold harmless Verathon from and against all liabilities. Additionally, no claims may be brought by the County more than two years after the cause of action arises or performance is completed or terminated, whichever is earlier.
Prolonged negotiations with the vendor resulted in delays processing this request. The department has been advised to initiate the renewal process at least six to nine months prior to expiration to allow adequate time for processing and negotiations. Approval of this action will allow Verathon, Inc. to provide the necessary GlideScope services, including the associated warranties, ensuring proper functionality, support, and compliance with applicable standards. This purchase is being justified via sole source.
CONSEQUENCE OF NEGATIVE ACTION:
If this action is not approved, CCRMC may experience delays in patient care, interruptions in critical procedures, and increased risk of equipment downtime due to lack of warranty coverage and support.