To: Board of Directors
From: Lewis Broschard, Chief, Contra Costa County Fire Protection District
Report Title: Blanket Purchase Order increase payment limit CY 2025 - Bound Tree Medical, LLC.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, to execute, on behalf of the Fire Chief, a purchase order amendment with Bound Tree Medical, LLC, to increase the amount by $175,000 to a new payment limit of $525,000 for pre-hospital emergency medical supplies, equipment, and pharmaceuticals for the period October 1, 2024 through December 31, 2025.
FISCAL IMPACT:
100% CCCFPD General Operating Fund
BACKGROUND:
The Contra Costa County Fire Protection District (District) strives to provide timely and efficient first responder emergency medical services (EMS) to residents within the District and to persons who visit, do business in, or travel through its jurisdiction.
The blanket purchase order is maintained for the purchase of all related EMS supplies for the District’s first responder advanced life support and basic life support programs. Contra Costa Emergency Services Agency (CCEMSA) is adopting the video laryngoscope as a requirement to comply with best practices and to improve EMS services within the county. As a result, the District will need to replace all the current laryngoscope blades and associated equipment and place the new video-capable laryngoscope blades in service by January 1, 2026. The increased costs of implementing the video laryngoscope program requires an increase of the payment limit to allow the District to continue purchasing standard EMS supplies for the remainder of the year.
CONSEQUENCE OF NEGATIVE ACTION:
If this action is not approved, the District will not be able to procure the necessary pre-hospital emergency medical supplies, first aid supplies, equipment, and pharmaceuticals within the desired timeframe, which would affect operational efficiency and could disrupt the District’s operations. In addition, the District would not be able to use this purchasing cooperative for any purchases, which may result in increased purchase costs.