To: Board of Supervisors
From: Anna Roth, Health Services Director
Report Title: Amendment/Extension Agreement #25-118-1 with Bay Area Community Services, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Amendment/Extension Agreement #25-118-1 with Bay Area Community Services, Inc., a non-profit corporation, to amend Contract #25-118, effective September 1, 2024, to increase the payment limit by $1,718,200, from $2,681,135 to a new payment limit of $4,399,335 and extend the termination date from March 31, 2025 to June 30, 2025 for additional rapid rehousing, homeless prevention and shallow subsidy services to individuals and families experiencing homelessness or at risk of homelessness in Contra Costa County.
FISCAL IMPACT:
Approval of this Amendment/Extension will result in additional budgeted expenditures up to $1,718,200 funded 54% by Homeless Housing, Assistance and Prevention (HHAP) grant funds and 46% by Measure X Housing funds. (No rate increase)
BACKGROUND:
This Contract meets the social needs of county’s population by providing rapid rehousing, homeless prevention, and shallow subsidy services to the homeless population in Contra Costa County. These services include case management which will assist participants with food assistance, substance use treatment, education and training, employment and benefits assistance, health care, mental health counseling, childcare, and credit repair. Rapid rehousing services also include providing financial assistance for security deposits, utility deposits/payments, moving costs, hotel/motel vouchers, paid shelter costs, housing application and credit/background check fees, partial, tiered or full rental subsidies, to individuals and families experiencing homelessness or who are at risk of becoming homeless.
This Contract is entered into under and subject to the following legal authorities: California Government Code § 26227 and 31000. This contract was approved by Health Services Personnel to ensure there is no conflict with labor relations. The Health, Housing and Homeless Services Division Contract Monitoring staff meet on a regular basis to ensure monitoring of performance measures set forth in the contract are upheld. This contractor has been a longstanding partner in previous projects, fostering a deep understanding of our organization's mission, values, and long-term objectives. Engaging them again will enable knowledge transfer, avoiding knowledge gaps and ensuring continuity in service delivery to vulnerable populations experiencing housing instability or homelessness. The request for proposal (RFP) was posted on January 11, 2023 and closed on March 3, 2023. Bay Area Community Services, Inc. was selected through the RFP process on April 28, 2023.
On December 12, 2023, the Board of Supervisors approved Contract #25-118 with Bay Area Community Services, Inc., in an amount not to exceed $2,681,135 for the provision of rapid rehousing, homeless prevention and shallow subsidy services to individuals and families experiencing homelessness or at risk of homelessness in Contra Costa County for the period October 1, 2023 through March 31, 2025.
Approval of Amendment/Extension Agreement #25-118-1 will allow Contractor to provide additional rapid rehousing, homeless prevention and shallow subsidy services through June 30, 2025. This Contract is late due to prolonged negotiations for additional services and budget between the Division and Contractor.
CONSEQUENCE OF NEGATIVE ACTION:
If this Amendment/Extension is not approved, additional individuals and families will not receive available housing services further putting the health of those individuals and families experiencing homelessness at risk.
CHILDREN’S IMPACT STATEMENT:
This program supports the following Board of Supervisors’ community outcomes: “Children Ready For and Succeeding in School”; “Families that are Safe, Stable, and Nurturing”; and “Communities that are Safe and Provide a High Quality of Life for Children and Families”. Expected program outcomes include an increase in positive social and emotional development as measured by the Child and Adolescent Functional Assessment Scale (CAFAS).