To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Amendment No. 1 with Frank McGuire (dba The Landscape Company), a Sole Proprietor, Countywide.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Frank McGuire (dba The Landscape Company), effective August 31, 2024, to increase the payment limit by $1,000,000 to a new payment limit of $3,000,000 and extend the term through August 31, 2026, for on-call landscaping services at various County sites and facilities, Countywide.
FISCAL IMPACT:
Facilities Maintenance Budget. (100% General Fund)
BACKGROUND:
The Public Works Department, Facilities Services is responsible for maintaining the irrigation and drainage systems at County facilities along with weed abatement of County-owned properties. On-call landscaping contracts are on an as-needed basis, utilized when the demand for landscaping and weed abatement services exceeds staffing levels.
Government Code Section 25358 authorizes the County to contract for maintenance and upkeep of County facilities. The Request for Proposal was originally bid on BidSync #2102-457. The Public Works Department conducted a thorough evaluation and Frank McGuire (dba The Landscape Company), was one of two vendors awarded for this type of work. The Public Works Department originally awarded a three (3) year contract for $2,000,000 with the term September 1, 2021, through August 31, 2024.
Facilities Services is requesting Amendment No. 1 with Frank McGuire (dba The Landscape Company) to be approved, increasing the payment limit to $3,000,000 and extending the term from August 31, 2024, to August 31, 2026, for on-call landscaping services.
CONSEQUENCE OF NEGATIVE ACTION:
Without the approval of this Contract Amendment No. 1, landscaping services with Frank McGuire (dba The Landscape Company) will discontinue, and future projects will not be completed.