To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Amendment No. 1 for Inspector of Record Services with Elam's Consulting & Inspection Services, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Elam's Consulting & Inspection Services, Inc. (Elam), effective March 25, 2025, to increase the payment limit by $400,000 to a new payment limit of $595,000 for on-call inspector of record services for various County projects, with no change to the term January 7, 2024 through January 6, 2027, Countywide.
FISCAL IMPACT:
100% Various Funds as projects are awarded.
BACKGROUND:
Elam was selected through a competitive qualifications-based process. The Public Works Department solicited Statements of Qualifications (SOQ’s) and received two. A selection committee comprised of County staff conducted a review of the applications and ranked the firms. Elam was the top-ranked firm. The two top-ranked firms were awarded contracts, and on January 7, 2024, the County awarded a contract in the amount of $195,000 to Elam to provide on-call inspector of record services for various County healthcare facilities projects.
Inspector of record services must be provided on all healthcare projects subject to California Department of Health Care Access and Information (HCAi) permitting and oversight. Due to the number and size of County projects under construction at the Contra Costa County Regional Medical Center (CCRMC), the contract payment limit of $195,000 is nearly exhausted and is expected to run out in March.
Amendment No. 1 is necessary for Elam to continue to provide on call inspector of record services for ongoing and new healthcare projects. Elam is familiar with the ongoing active projects, the CCRMC facilities, and the design and construction of healthcare projects. Elam also possesses the technical certifications to provide the required services. Therefore, it is recommended that the contract amendment be approved at this time.
CONSEQUENCE OF NEGATIVE ACTION:
Without Board approval, Elam will not be able to provide continued on call inspector of record services for ongoing and upcoming County healthcare projects subject to HCAi permitting and oversight. Subject projects would either need to be cancelled or an alternate inspector of record with requisite qualifications, one without the same level of familiarity with the projects or the
CCRMC facilities, would need to be retained, resulting in expected project delays and cost increases.