To: Board of Supervisors
From: Marla Stuart, Employment and Human Services Director
Report Title: ADMIN IT - Contract #20-366-8 OmniPro LLC
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Employment and Human Services Director, a purchase order with OmniPro LLC, in an amount not to exceed $1,732,979 for the purchase of 1,350 Lenovo Desktop computers, for the period July 1, 2025 through June 30, 2026.
FISCAL IMPACT:
54% Federal, 38% State, 8% County General Fund, all of which is budgeted in FY 25/26.
BACKGROUND:
The Board of Supervisors approved C.77 on April 12, 2022, which was the start of the Employment and Human Services Department (EHSD) Refresh plan to purchase PC’s from OmniPro LLC. EHSD is continuing its refresh plan by requesting a purchase order to procure additional PC’s and laptops from OmniPro LLC under a National Association of State Procurement Officers Agreement Number 23014. Many of our existing fleet of PC’s are over 7 years old and in need of replacement. Additional licensing for Microsoft Office is not needed as it has been purchased through the DoIT O365 Enterprise agreement. These PCs are needed to continue the upgrade to Windows 11 and Office 365.
This vendor was selected per procurement requirements outlined in Administrative Bulletin 600.3.
CHILDREN'S IMPACT STATEMENT:
This purchase order supports all five of the community outcomes established in the Children's Report Card: (1) "Children Ready for and Succeeding in School"; (2) "Children and Youth Healthy and Preparing for Productive Adulthood"; (3) "Families that are Economically Self-Sufficient"; (4) "Families that are Safe, Stable and Nurturing"; and (5) "Communities that are Safe and Provide a High Quality of Life for Children and Families,” by supporting staff working directly with families and children.
CONSEQUENCE OF NEGATIVE ACTION:
EHSD will be unable to move forward with this technology upgrade.