To: Board of Supervisors
From: Dr. Grant Colfax, Health Services Director
Report Title: Contract Amendment #76-832-2 with Hill-Rom Company, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Amendment #76-832-2 with Hill-Rom Company, Inc., a corporation, effective September 1, 2025, to amend Contract #76-832 (as amended by Contract Amendment #76-832-1), to increase the payment limit by $160,000 from $191,844 to a new payment limit of $351,884, for additional preventative maintenance and repair services for specialty beds at Contra Costa Regional Medical Center (CCRMC) with no change in the term ending January 31, 2027.
FISCAL IMPACT:
Approval of this Contract Amendment will result in additional expenditures of up to $160,000 funded 100% by Hospital Enterprise Fund I. (No rate increase)
BACKGROUND:
Contractor will provide preventative maintenance and repair of specialty hospital beds and be responsible for the quality, technical accuracy, completeness and coordination of such services at CCRMC and Contra Costa Health Centers. These specialty hospital beds include a system that monitors patient vital signs such as patients’ heart and respiratory rates via bed sensors. The built-in censors provide seamless compatibility with CCRMC workflows on patient monitoring. The sensors sit under the mattress, do not attach to the patient, and check vital signs one-hundred (100) times a minute and alert staff to any possible issues. The County has been contracting with the Contractor since February 2024 to provide preventative maintenance and repair services.
This Contract is entered into under and subject to the following legal authorities: California Government Code §§ 26227 and 31000. Health Services Personnel approved this Contract to ensure no conflicts with labor relations. CCRMC’s Quality Management, Utilization Management and Contract Monitor Staff meet on a regular basis to ensure monitoring and performance measures in the Contract are upheld. This Contractor has been approved by the Public Works Department’s Purchasing Division on September 20, 2023.
On February 27, 2024, the Board of Supervisors approved Contract #76-832 with Hill-Rom Company, Inc., in an amount not to exceed $161,844, for the provision of preventative maintenance and repair services for specialty beds at CCRMC, for the period February 1, 2024 through January 31, 2027.
On April 28, 2025, the Board of Supervisors approved Contract Amendment #76-832-1 with Hill-Rom Company, Inc., effective February 1, 2025, to increase the payment limit by $30,000 to a new payment limit of $191,884, for additional preventative maintenance and repair services for specialty beds at CCRMC with no change in the term ending January 31, 2027.
Approval of Contract Amendment #76-832-2 will allow the Contractor to provide preventative maintenance and repair services for additional specialty beds at CCRMC through January 31, 2027. The delay of this Contract Amendment was due to an oversignt of twenty-five (25) additonal specialty beds needing repairs after the Contract was already executed.
CONSEQUENCE OF NEGATIVE ACTION:
If this Contract Amendment is not approved, maintenance and repair services will not be made to additional hospital beds requiring repairs and maintenance and will not be available for patients when needed.