To: Board of Supervisors
From: Monica Nino, County Administrator
Report Title: Blanket Purchase Order for West County Reentry, Treatment and Housing Project (WRTH)
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE a blanket purchase order for the West County Reentry, Treatment and Housing Project (WRTH) in an amount not to exceed $3,000,000, and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the County Administrator, or designee, multiple purchase orders, up to the amount authorized, for furniture, fixtures and equipment necessary to complete the project.
FISCAL IMPACT:
The budget for this project was previously approved by the Board at $126.5 million, $70 million in State grant funds and the balance from County Capital reserves. The project budget included a line item of $5 million for furniture, fixtures and equipment (FF&E). The proposed purchase order amount is less than the previously approved budget line item so there is no further fiscal impact above the previously approved budget.
BACKGROUND:
The WRTH project requires millions of dollars of FF&E be purchased at various times to allow for the timely delivery and installation of all the different types of furniture, IT infrastructure, medical devices and other items to complete the project. The FF&E is purchased from County-approved vendors through the County’s purchasing procedures. Multiple purchase orders are often required from a single vendor depending on the lead times for procurement and delivery of specific items to fit into specific time windows to match the contractors schedule for installation and testing. It would be inefficient and cumbersome to bring individual purchase orders to the Board. Individual board orders could also lead to potential delays based on the schedule of Board meetings not matching the lead times necessary for much of the specialized equipment necessary for this project.
CONSEQUENCE OF NEGATIVE ACTION:
Not approving the blanket purchase order could lead to delays in project timelines costing the County money and unnecessarily increasing the number of board orders required to approve the project purchases.