To: Board of Supervisors
From: Dr. Grant Colfax, Health Services Director
Report Title: Contract Amendment/Extension #23-455-25 with Atos Digital Health Solutions, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Interim Health Services Director, or designee, to execute on behalf of the County Contract Amendment/Extension #23-455-25 with Atos Digital Health Solutions, Inc., a corporation, to amend Contract #23-455-22 (as amended by Contract Amendment/Extension #23-455-24), effective September 1, 2025, to increase the payment limit by $100,000, from $775,000, to a new payment limit of $875,000 and to extend the termination date from September 30, 2025 to December 31, 2025, for additional consultation and technical assistance to the Contra Costa Regional Medical Center’s (CCRMC) Materials Management Unit (MMU).
FISCAL IMPACT:
Approval of this Contract Amendment/Extension will result in additional annual expenditures of up to $100,000 and will be funded 100% by Hospital Enterprise Fund I revenues. (No rate increase).
BACKGROUND:
The CCRMC’s MMU and Biomed Units have been using the services of Atos consultants (formerly Xerox Consultant Company, ACS Consultant Company, Inc.) for the MMU’s Meditech inventory system since July 2019. This Contractor has enabled these Units to save money and improve efficiency. This Contract is entered into under and subject to the following legal authorities: California Government Code §§ 26227 and 31000; and all legal authorities cited in the HIPAA Business Associate Addendum. Personnel approved this Contractor to ensure no conflicts with labor relations. The Division is actively working on a Request for Proposal (RFP) in coordination with Public Works.
On July 11, 2023, the Board of Supervisors approved Contract #23-455-22 with Atos Digital Health Solutions, Inc., in an amount not to exceed $675,000, for the provision of management consulting, technical support, and training to the Health Services Department’s Information Systems Unit and MMU for CCRMC and Contra Costa Health Centers, for the period from July 1, 2023 through June 30, 2025.
On June 1, 2025, the Board of Supervisors approved Contract Amendment/Extension #23-455-24 with Atos Digital Health Solutions, Inc., effective June 1, 2025, to increase the payment limit by $100,000 to a new payment limit of $775,000, and extend the termination date from June 30, 2025 to September 30, 2025, for additional management consulting, technical support, and training to the Health Services Department’s Information Systems Unit and MMU for CCRMC and Contra Costa Health Centers.
Approval of Contract Amendment/Extension #23-455-25 will allow the Contractor to continue to provide consultation and technical assistance regarding the MMU’s Meditech inventory system through December 31, 2025.
CONSEQUENCE OF NEGATIVE ACTION:
If this Contract Amendment/Extension is not approved, the Contractor will not provide consulting and technical support services for the CCRMC’s MMU.