To: Board of Supervisors
From: Alison McKee, County Librarian
Report Title: Purchase Order with OCLC, Inc. for the renewal of CONTENTdm, EZproxy, Cataloging and Metadata, and Webdewey subscriptions through December 31, 2029.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the County Librarian, a purchase order with OCLC Inc, subject to OCLC Inc’s Framework Agreement, in an amount not to exceed $425,807 for the renewal of CONTENTdm, EZproxy, Cataloging and Metadata, and Webdewey subscriptions, subject to the terms of the Framework Agreement,for the period January 1, 2025, through December 31, 2029.
FISCAL IMPACT:
100% Library Fund.
BACKGROUND:
OCLC, Inc., provides four unique services to the Library. The Cataloging and Metadata subscription supports the creation of accurate and up to date MARC records for new materials purchased from third-party vendors. WebDewey provides functions to make Dewey classification and cataloging efficient and accurate. CONTENTdm is a Digital Asset Management System critical to the creation of Library's local history database. EZproxy is a fully managed and hosted electronic resource access and authentication solution that connects valid card holders to the Library's subscription databases. The product allows card holders to access these subscriptions remotely at any time of day and also helps the Library meet the vendor requirement of providing access to users that are only within the Library's service population.
OCLC Inc’s Framework Agreement includes a limitation of liability provision capping liability at the amount of fees paid to OCLC in the 12 months prior to the claim arising and an indemnification provision from the County to OCLC, approved by County Counsel.
CONSEQUENCE OF NEGATIVE ACTION:
If the Purchase Order is not approved, the Contra Costa County Library will not have the support required to have accurate records and patron access to the Library's subscription databases.