To: Board of Supervisors
From: Marc Shorr, Information Technology Director
Report Title: Execute a Purchase Order with Sirius Computer Solutions, LLC
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Chief Information Officer to execute a purchase order with Sirius Computer Solutions, LLC (a CDW Company), an IBM reseller, for the purchase of IBM mainframe maintenance and tape storage, in an amount not to exceed $95,000, for the period of April 11, 2026, through April 10, 2027.
FISCAL IMPACT:
The cost of this product is included in the department’s FY 25-26 budget (100% User Departments).
BACKGROUND:
The Department of Information Technology’s (DoIT’s) Technical Services Operations division maintains the County’s IBM mainframe computer system, to ensure the reliability, availability, and performance of the mainframe infrastructure which are critical to the county’s business operations. Sirius was selected many years ago (via RFP) as the vendor to handle installation of the county’s mainframe computer system, which makes them uniquely qualified to provide 24x7x365 hardware maintenance and support. Sirius has a long history of providing IT solutions and services, including mainframe maintenance, and provides a customized solution tailored to the specific requirements of the county. Their experience in working across different industries gives them insights into the specific needs and challenges of mainframe maintenance. Sirius holds certifications and partnerships with major technology providers, including IBM, which is crucial for maintaining and servicing mainframe hardware effectively. These certifications demonstrate their expertise and commitment to quality service.
Sirius’s terms and conditions contain a limitation of liability to the total compensation paid or payable to Sirius from the County under this agreement.
IBM’s Customer Agreement contains a limitation of liability to the following:
1) Payments referred to in IBM’s patent and copyright terms.
2) Bodily injury (including death), and damage to real property and tangible personal property.
3) The amount of any other actual loss or damage, up to greater of $100,000 or the charges for the product or service that is subject of the claim.
This purchase is being made under sole source justification which was signed by Public Works Purchasing on January 27, 2026.
CONSEQUENCE OF NEGATIVE ACTION:
If this purchase is not approved, DoIT operations will have limited ability for hardware and software maintenance of the County’s mainframe computer system, which is critical to the County’s business operations.