To: Board of Supervisors
From: Dr. Grant Colfax, Health Services Director
Report Title: Contract #23-408-4 with Hospital Association of Southern California
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #23-408-4 with Hospital Association of Southern California (HASC), a non-profit corporation, in an amount not to exceed $150,000, to provide emergency communications network software and support for Contra Costa Emergency Medical Services, for the period from July 1, 2024 through June 30, 2027, and for successive one (1) year term(s) thereafter until terminated.
FISCAL IMPACT:
This Contract will result in contractual service expenditures of up to $150,000 over a 3-year period and will be funded 100% by Contra Costa Emergency Medical Services.
BACKGROUND:
This Contract meets the needs of Contra Costa Emergency Medical Services by providing ReddiNet®, a software application and computerized emergency communications network that offers an emergency communications access link to all participating members. HASC is a trade association with the technical and centralized resources that enable it to effectively host and provide ReddiNet®, customer data, and hardware infrastructure, collectively the “System,” and administer ReddiNet® system-wide support. This dedicated emergency medical communications network used during surge and disaster conditions enables information exchange among participating members such as hospitals, emergency medical systems agencies, paramedics, dispatch centers, law enforcement, public health officials, and other healthcare system professionals in local and regional communities. HASC utilizes both commercial-grade satellite and high-bandwidth, internet-based local internet to ensure the most fault-tolerant emergency communications available.
Contra Costa Emergency Medical Services has been utilizing the HASC ReddiNet® emergency communication system for over 17 years. Since 2010, services have been paid for via Purchase Order. Health Services Personnel approved this Contract to ensure no conflicts, consistent with procedures established by the Labor Relations Division of the County Administrator’s Office. This Contractor was approved by the Public Works Department’s Purchasing Division on August 21, 2024, in compliance with Administrative Bulletin 600.3 requirements. A summary of service contract deliverables, including measurable outcomes required of the Contractor to be monitored by the department in compliance with Section III (B)(7) of the Purchasing Policy include technical support for County’s use of the software under the license grant, and access to maintenance and support.
Under this new Contract #23-408-4 the parties will transition from purchase order and execute ReddiNet® Master Agreement (including mutual indemnification) to allow HASC to continue to provide license and software support for Contra Costa Emergency Medical Services emergency communications network through June 30, 2027, and for successive one (1) year term(s) thereafter until terminated under the terms of the agreement. Under the ReddiNet® Master Agreement, HASC’s liability is limited to the amount paid by County under the contract except that the limitation of liability does not apply to HASC’s indemnity obligations under the ReddiNet® Master Agreement.
Under the HASC Master Agreement, the County is obligated to indemnify and defend HASC against third party claims arising from County’s breach of the Agreement or county’s negligence or willful misconduct in performing this Agreement. The division is requesting a retro active effective date for this Contract due to delays caused by the Contractor’s non effective engagement in contract negations.
CONSEQUENCE OF NEGATIVE ACTION:
If this Contract is not approved, Contra Costa Emergency Medical Services will lose access to its emergency communications system putting County constitutes at risk concerning public health and safety.