To: Board of Supervisors
From: Marla Stuart, Employment and Human Services Director
Report Title: Agreement #38-070-1 (CSB) Central Coast Energy Services, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute an agreement with Central Coast Energy Services, Inc. in an amount not to exceed $161,160 to provide software maintenance and support for the period July 1, 2024 through September 30, 2028.
FISCAL IMPACT:
$161,160: 100% Federal funding, of which $37,920 is budgeted in FY 24-25, $37,920 will be budgeted in FY 25-26, $37,920 will be budgeted in FY 26-27, $37,920 will be budgeted in FY 27-28 and $9,480 will be budgeted in FY 28-29.
BACKGROUND:
The Employment and Human Services Department (EHSD) operates the County’s Low Income Home Energy Assistance Program (LIHEAP) through the Community Services Bureau. The energy payments are processed through a software and database management system, ServTraq© to link the payments and reports to roll up directly to the State of California. This Contractor provides the software and on-going maintenance services. The software application and platform was developed by the Contractor, and makes it available to the County via internet on a pay-per-agency basis. The Agreement contains an indemnification clause from the County to Contractor, Central Coast Energy Services, Inc., where the County will defend, indemnify and hold harmless Contractor against claims, actions, proceedings, losses, damages, expenses, and costs (including without limitation court costs and reasonable legal fees) arising out of or in connection with the County’s breach of terms of this Agreement. ServTraq© is an application software provider approved by the California Community Services Development Department. The ServTraq© software connects with the State database system which facilitates County reporting requirements. The selection of this vendor aligns with the procurement requirements outlined in Administrative Bulletin 600.3.
CONSEQUENCE OF NEGATIVE ACTION:
Should the proposed action not be approved, County will not be able to process low-income energy and water service payments.
CHILDREN’S IMPACT STATEMENT:
This agreement supports all five (5) of the community outcomes established in the Children's Report Card: (1) "Children Ready for and Succeeding in School"; (2) "Children and Youth Healthy and Preparing for Productive Adulthood";(3)"Families that are Economically Self-Sufficient"; (4) "Families that are Safe, Stable and Nurturing"; and (5) "Communities that are Safe and Provide a High Quality of Life for Children and Families,” by supporting staff working directly with families and children.