To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Amendment No. 3 with Stommel Inc. d/b/a Lehr, Countywide.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Stommel Inc., effective April 30, 2025, to increase the payment limit by $600,000 to a new payment limit of $2,950,000, increase the rates, and extend the term through April 30, 2026 for emergency vehicle outfitting services for various County departments, Countywide.
FISCAL IMPACT:
The cost is to be funded through Fleet Services ISF budget and user departments. (75% Fleet Internal Service Fund; 25% User Departments)
BACKGROUND:
The Public Works Fleet Services Division purchases and outfits all emergency services vehicles for the County. This includes vehicles from the Sheriff, Public Works, Animal Services, Probation, District Attorney and Health Services Departments. The Sheriff’s Department vehicles take up the vast majority of the commodity. Outfitting includes: lights, sirens, controllers, electronics, wiring and hard parts, such as partitions, consoles and truck sliders trays.
Originally bid on BidSync #2011-443, Public Works Fleet Services conducted a thorough evaluation, and Stommel Inc. d/b/a Lehr was the only qualified bidder. The contract has a term of (3) years with the option of two (1) one-year extensions that will be used as necessary with no minimum amount.
Fleet services is requesting Amendment No. 3 with Stommel Inc. d/b/a Lehr to be approved for its last (1) year extension. Stommel Inc. d/b/a Lehr will also be requesting the labor rate increase equal to the current rate of the Consumer Price Index for the San Francisco - Oakland area as published by the Bureau of Labor Statistics, plus two percent on their anniversary date, effective April 30, 2025.
If approved, Amendment No. 3 will extend the term for (1) one additional year through April 30, 2026. All other terms and conditions in the original contract entered into on May 1, 2021, between the County and Contractor, not modified by this Amendment No. 3, shall remain in full force and effect.
CONSEQUENCE OF NEGATIVE ACTION:
Without the approval of this Contract Amendment No. 3, the contract with Stommel, Inc. d/b/a Lehr will discontinue, and drastically hinder the Sheriff’s office ability to respond to emergency services, Countywide.