To: Board of Supervisors
From: Dr. Grant Colfax, Health Services Director
Report Title: Payment for Services Provided by Medical Physics Consulting Services, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Auditor-Controller, or designee, to pay $7,100 to Medical Physics Consulting Services, Inc., for mammography workstation site & system survey services, for the term of September 1, 2024 through November 30, 2024, as recommended by the Health Services Director.
FISCAL IMPACT:
Approval of this payment will result in a one-time expenditure of up to $7,100 and will be funded 100% by Hospital Enterprise Fund I revenues.
BACKGROUND:
Contractor provides specialized support in diagnostic imaging and nuclear medicine. Services include mammography site and systems surveys, equipment performance, testing, regulatory compliance assistance and accreditation preparation. Contra Costa Health (CCH) works with Contractor to ensure imaging equipment meets safety, quality and accreditation standards. These services are vital for maintaining high-quality diagnostics and protecting patients and staff throughout the CCH network.
This Contract is entered into under and subject to the following legal authorities: California Government Code §§ 26227 and 31000. This Contract was approved by Health Services Personnel to ensure there is no conflict with labor relations. Contra Costa Regional Medical Center’s (CCRMC) Quality Management, Utilization Management and Contract Monitor Staff meet on a regular basis to ensure monitoring and performance measures in the Contract are upheld. This Contractor was approved by the Public Works Department’s Purchasing Division on November 16, 2024.
In February 2023, the County Administrator approved and the Purchasing Services Manager executed Contract #76-629-5 with Medical Physics Consulting Services, Inc., in an amount not to exceed $95,000, to provide performance evaluation of diagnostic equipment at CCRMC, for the period January 1, 2023 through December 31, 2024.
Due to an increase in mammography workstation site & system survey services needed by CCRMC, additional services were requested by the County without sufficient time to amend the Contract. Contractor provided these services in good faith, which exceeded the original payment limit by $7,100.
Therefore, the County has determined that Medical Physics Consulting Services, Inc., is entitled to payment for the reasonable value of their services under the equitable relief theory of quantum meruit. That theory provides that where a person has been asked to provide services without a valid contract, and the provider does so to the benefit of the recipient, the provider is entitled to recover the reasonable value of those services. As such, the Department recommends that the Board authorize the Auditor-Controller to issue a one-time payment not to exceed $7,100 to Medical Physics Consulting Services, Inc.
CONSEQUENCE OF NEGATIVE ACTION:
If this payment is not approved, the Contractor will not be paid for services requested by CCRMC and provided by Contractor provided in good faith.