To: Board of Directors
From: Lewis Broschard, Chief, Contra Costa County Fire Protection District
Report Title: Blanket Purchase Order for CDW-G
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Fire Chief, to execute a purchase order amendment with CDW Government Inc., to increase the payment limit by $550,000 to a new payment limit of $1,325,000, and extend the term through November 30, 2028, for the purchase of computer equipment.
FISCAL IMPACT:
Budgeted. 100% CCCFPD General Operating Fund.
BACKGROUND:
Within the last four years, the District has experienced significant growth, due to the annexation of the former East Contra Costa Fire Protection District, the contract with the City of Pinole, the addition of the Rodeo-Hercules departments and the forthcoming addition of the county Hazmat teams. These major organizational changes and the introduction of the County’s new finance system, Workday; have increased the need to procure computer equipment that will enhance operational efficiency and effectiveness within the District through an agreement with an Information Technology distributor.
The Fire District utilizes computer equipment such as tablets, laptops, desktop computers and the accompanying accessories in all of its operations from fire stations to administration. The District uses iPads on every apparatus to track and improve response time efficiency. The Fire Prevention Bureau uses tablets to provide real time billing and permit information to customers while at inspection sites.
In December 2023, the Board approved a purchase order for the Fire District with CDW Government Inc. for an amount of $275,000. In February 2025, the District requested to add funds to a total of $775,000 and extend the term date of the original purchase order and is now asking for an additional $550,000, and to extend the term through November 30, 2028 to better equip the growing organization with replacement computer equipment.
CONSEQUENCE OF NEGATIVE ACTION:
If this action is not approved, the Fire District would not be able to procure the necessary equipment within the desired timeframe which would affect operational efficiency.