To: Board of Supervisors
From: Marc Shorr, Information Technology Director
Report Title: Contract Amendment and Extension with Sirius Computer Solutions, LLC
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Chief Information Officer, or designee, to execute contract amendment with Sirius Computer Solutions, LLC (a CDW Company), an IBM reseller, to increase the payment limit by $260,000 to a new payment limit of $660,000, to provide IBM System Z Mainframe Operating System services, and extend the term through October 31, 2027.
FISCAL IMPACT:
The cost of this product is included in the Department’s FY 25-26 budget. 100% User Departments.
BACKGROUND:
The County uses the IBM System Z mainframe operating system on its mainframe servers. During the term of the contract, Sirius Computer Solutions, LLC, will work with County employees, under the direction of the Chief Information Officer, to provide IBM System Z mainframe operating system support on an as-needed basis, including without limitation, general trouble-shooting assistance, application support, and system software administration. The contract includes provisions requiring the contractor to indemnify the County for any claims for infringement of a third party’s intellectual property rights to the extent the infringement claims are based on Contractor’s performance of support services under the contract.
Contract number 4725500 with Sirius Computer Solutions, LLC was originally approved by the Board of Supervisors December 14, 2021, and an amendment and extension was approved by the Board of Supervisors on October 24, 2023. This request to amend the contract’s payment limit by $260,000 to a new payment limit of $660,000 and extend end date from October 31, 2025, to October 31, 2027, is necessary for continued support and continuity of knowledgeable service to ensure ongoing security, reliability, and efficiency of the County mainframe.
CONSEQUENCE OF NEGATIVE ACTION:
If not approved, the County’s critical mainframe production job processing can negatively impact Finance, Land Information Systems (Assessor, Tax Collector & Auditor Controller) and Property Tax Systems (Secured, Unsecured, Redemption and Delinquent).