To: Board of Supervisors
From: Dr. Grant Colfax, Health Services Director
Report Title: Contract #76-649-6 with Syserco, Inc.
Recommendation: Recommendation of the County Administrator
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #76-649-6 with Syserco, Inc., a corporation, in an amount not to exceed $1,314,645 to provide preventative maintenance and repair services for the heating, ventilation and air conditioning (HVAC) systems, and software support to maintain building automation systems (BAS) at Contra Costa Regional Medical Center (CCRMC) for the period November 1, 2026 to October 31, 2028.
FISCAL IMPACT:
Approval of this Contract will result in contractual expenditures of up to $1,314,645 over a 2-year period and will be funded 100% by Hospital Enterprise Fund I.
BACKGROUND:
CCRMC has been contracting with Syserco, Inc. since November 1, 2020. Syserco provides preventive maintenance services for HVAC systems, software support to maintain the BAS, and calibration of critical sensors at CCRMC in addition to providing repair services to all systems in case of system failure or other emergent service. Syserco is the only energy management service provider for the Alerton energy management system installed at CCRMC in Northern California. Syserco maintains a wide variety of technical expertise in servicing CCRMC’s energy management system including environment of care (EOC) monitoring to ensure patient safety, adherence to compliance standards set by Joint Commission and California Department of Public Health. Syserco reviews network communications, workstations and system overrides, event log management and general systems operations reviews and correct note site maintenance conditions. Syserco has the highly specialized expertise needed for achieving optimal results to monitor the environmental factors such as temperature and humidity per hospital industry standards, in addition, Syserco has a demonstrated history of maintaining the required accreditations and compliance that healthcare providers must meet with these federal regulations reducing the risk of audit findings and ensuring the program’s eligibility for reimbursement.
This Contract is entered into under and subject to the following legal authorities: California Government Code §§ 26227 and 31000. Health Services Personnel approved this Contract to ensure no conflicts with labor relations. CCRMC’s Quality Management, Utilization Management and Contract Monitor Staff meet on a regular basis to ensure monitoring and performance measures in the Contract are upheld. Per Administrative Bulletin 600.4, Public Works Purchasing Department approved this Contractor on October 19, 2026.
On November 28, 2023, the Board of Supervisors approved Contract #76-649-3 with Syserco, Inc., in an amount not to exceed $1,382,560 for the provision of preventive maintenance, repair and replacement services for automation components and sensors systems related to heating and air conditioning units located at CCRMC including general systems operational review and other site maintenance requirements, for the period November 1, 2023 through October 31, 2026.
On September 9, 2025, the Board of Supervisors approved Contract Amendment #76-649-5, effective September 1, 2025, to increase the payment limit by $837,000 to a new payment limit not to exceed $2,219,560, to provide additional repairs and maintenance services with no change in the term.
Approval of Contract #76-649-6 will allow Contractor to continue providing preventative maintenance, repair services, and other services to the HVAC and BAS at CCRMC through October 31, 2028.
CONSEQUENCE OF NEGATIVE ACTION:
If this Contract is not approved, the County will not be able to maintain continuous preventative maintenance and automation support coverage for the Alerton HVAC BAC at CCRMC risking disruption of climate control in clinical areas critical to patient safety and regulatory compliance.