To: Board of Supervisors
From: Marc Shorr, Information Technology Director
Report Title: Execute a Purchase Order with Dell Technologies
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Chief Information Officer, to execute a purchase order with Dell Technologies in an amount not to exceed $80,000, subject to Dell’s Terms of Sale and National Association of State Procurement Officials contract 23026, for the purchase of Dell equipment and hardware to refresh computer equipment for the Department of Information Technology to ensure technology is current and to maintain a secure environment.
FISCAL IMPACT:
The cost of this product is included in the Department’s FY 25-26 budget (100% User Departments).
BACKGROUND:
The Department of Information Technology (DoIT) is committed to keeping technology current to effectively support working. As multiple units within DoIT purchase computer equipment for refresh, it is essential to ensure that all devices remain secure and are not exposed to vulnerabilities. Keeping hardware current also ensures compatibility with supported versions of Windows operating systems, which is critical for receiving security updates, protecting sensitive data, and maintaining a secure computing environment.
The National Association of State Procurement Officials contract 23026 includes a limitation of liability capping Dell’s liability to two times the amount paid by County for the products or services given rise to the claim in the 12 months preceding the event.
Dell’s Terms of Sale include a mutual indemnity clause between the County and Dell. The terms also include a limitation of liability limiting Dell’s liability to amount paid by County to Dell in the 12 months prior to the claim.
This purchase is being made under sole source justification for continuity of service. The sole source was approved by Purchasing on April 8, 2026.
CONSEQUENCE OF NEGATIVE ACTION:
This purchase is an important component of maintaining reliable and secure information technology operations. Without updated computer hardware, DoIT may face challenges in supporting system performance, addressing technical issues, and applying necessary security updates. Over time, this could increase system vulnerability, reduce efficiency, and heighten the risk of downtime, service disruptions, and exposure to security risks that may impact County services.