To: Board of Supervisors
From: Dr. Grant Colfax, Health Services Director
Report Title: Contract #23-553-11 with Pacific HealthEdge
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #23-553-11 with Pacific HealthEdge, a corporation, in an amount not to exceed $1,652,100, to provide Chief Digital Officers (CDO) services and Information Technology (IT) support, training, and project management services to the Health Services Information Systems Unit for the period from July 1, 2026 through June 30, 2029.
FISCAL IMPACT:
Approval of this three-year Contract will result in annual contractual service expenditures of up to $1,652,100 and will be funded 100% by Hospital Enterprise Fund I revenues.
BACKGROUND:
Pacific HealthEdge provides information technology services to the healthcare industry, and will provide a CDO to support Contra Costa Health (CCH) in translating its vision and strategy regarding clinical outcomes, business intelligence and operational efficiency into actionable milestones and activities. The CDO will ensure progress, apply industry best practices, and use standard processes and tools to track implementation of, as directed by the CCH Chief Information Officer (CIO) or designee. Contractor’s services shall include, developing an implementation plan, staffing plan, training roadmap, technology recommendations, and technology vendor recommendations; advance and mature CCH’s data infrastructure to enable a data-driven organization that meets regulatory, financial, and safety objectives set by CCH leadership; and implement technology solutions for administrative infrastructure, including, Medicare Advantage line of business, cost accounting systems, timekeeping systems, and credentialing technology.
This vendor was selected from a Request for Proposal (RFP) in coordination with Public Works.
On June 13, 2023, the Board of Supervisors approved Contract #23-553-8 with Aspira Technologies, Inc., in an amount not to exceed $1,547,484, to provide professional managerial, technical support, training and consulting services to the CCH Information Systems Unit, for the period from July 1, 2023 through June 30, 2026.
On December 3, 2024, the Board of Supervisors approved Contract Amendment #23-553-9 with Aspira Technologies, to increase the payment limit by $20,000 to a new payment limit of $1,567,484 for additional travel expenses, on behalf of the Health Services Department, with regard to Dual Eligible Special Needs Plan (D-SNP) implementation, through June 30, 2026.
On February 1, 2025, Contract #23-553-10 with Aspira Technologies was assigned to Pacific HealthEdge.
Approval of Contract #23-553-11 will allow the Contractor to continue providing professional managerial, technical support, training and consulting services through June 30, 2029.
CONSEQUENCE OF NEGATIVE ACTION:
If this Contract is not approved, the County will not have these professional managerial, technical support, training, and consulting services to support the Department’s Information Technology Unit.