Skip to main content
Contra Costa County Header
File #: 25-4441    Version: 1 Name:
Type: Consent Item Status: Agenda Ready
File created: 10/2/2025 In control: BOARD OF SUPERVISORS
On agenda: 10/21/2025 Final action:
Title: APPROVE and AUTHORIZE a) the Purchasing Agent to execute, on behalf of the Department of Conservation and Development, a purchase order with Insight Public Sector, Inc., in an amount not to exceed $650,000 for the Departmental Enterprise Agreement with Microsoft for licensing renewal; and b) the Conservation and Development Director, or designee, to execute the Enterprise Enrollment Amendment and associated contract documents with Microsoft for software licenses for the period November 1, 2025 through October 31, 2028. (100% Land Development Fund)
Date Ver.Action ByActionResultTallyAction DetailsMeeting DetailsVideo
No records to display.

To:                                          Board of Supervisors

From:                                          John Kopchik, Director, Conservation and Development

Report Title:                     Purchase order with Insight Public Sector, Inc. for the purchase of Microsoft Licenses

Recommendation of the County Administrator Recommendation of Board Committee

 

RECOMMENDATIONS:

1.                     APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Department of Conservation and Development, a purchase order with Insight Public Sector, Inc., in an amount not to exceed $650,000 for the Departmental Enterprise Agreement with Microsoft for licensing renewal.

2.                     APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute the Enterprise Enrollment Amendment and associated contract documents with Microsoft for Microsoft software licenses for the period November 1, 2025 through October 31, 2028.

 

FISCAL IMPACT:

No impact on General Fund. 100% of costs to be covered from land development application and building permit fees.

 

BACKGROUND:

The Department of Conservation and Development (DCD), Information Technology Unit (IT), purchases the licenses to use Microsoft software to operate department computer systems. This renewal is necessary for DCD to continue using Microsoft software.

The Departmental Enterprise Agreement with Microsoft provides for an annual verification of the total number of users and licenses used/needed at the end of each year (a true-up) to adjust for any additions to the original number of licenses purchased.

DCD consulted with the Department of Information and Technology (DoIT) to ensure DCD uses the same level of Microsoft G5 licensing. Part of DCD’s Microsoft licenses are procured through DoIT.  DCD is a part of DoIT’s Microsoft tenancy to align with enterprise-wide security, compliance, and collaboration standards. This also ensures that DCD can collaborate with other County departments.  DCD is using the same reseller that DoIT is currently using.

 

CONSEQUENCE OF NEGATIVE ACTION:

Failure to renew Microsoft licenses would disrupt access to essential tools, increase security risks, and result in non-compliance. It would also prevent critical updates and support, impacting the DCD’s ability to scale IT resources and maintain efficient, secure operations.