To: Board of Supervisors
From: Anna Roth, Health Services Director
Report Title: Payment for Services provided by Greater Richmond Inter-Faith Program
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Auditor-Controller, to pay an amount not to exceed $19,008 to Greater Richmond Inter-Faith Program (GRIP), a non-profit corporation, for emergency shelter services, Coordinated Assessment Resource and Engagement (CARE) Center and Warming Center for the Homeless Coordinated Entry System of Care for the months of May and June 2024.
FISCAL IMPACT:
Approval of this action will result in a one-time expenditure in an amount not to exceed $19,008 funded by 51% Behavioral Health Services Act (BHSA) funds, 24% by Housing and Urban Development, 17% by Measure X funds, and 8% by County General Fund.
BACKGROUND:
This Contract meets the social needs of county’s population by providing emergency shelter services, twenty-four hours per day, seven days per week, to homeless adults in West County. Contractor will operate the West County CARE Center and Warming Center for the Homeless Coordinated Entry System providing support services to Contra Costa County families that are homeless, including case management, day shelter services, transportation needs, mental health assessment and crisis intervention. GRIP has been providing emergency shelter services and operating the CARE/Warming Center in West County since July 2001.
This Contract is entered into under and subject to the following legal authorities: California Government Code § 26227 and 31000. This Contract was approved by Health Services Personnel to ensure there is no conflict with labor relations. The Health, Housing and Homeless Services Division Contract Monitoring staff meet on a regular basis to ensure monitoring of performance measures set forth in the contract are upheld. The request for proposal (RFP) was posted on December 15, 2023 and closed on January 31, 2024. GRIP was awarded the RFP on May 15, 2024.
On September 19, 2023, the Board of Supervisors approved Contract #25-042-34 with GRIP in an amount not to exceed $410,000 to provide emergency shelter services at the Emergency Family Shelter for homeless families and operate the West County CARE Center for the Homeless Coordinated Entry System of Care, for the period from July 1, 2023 through June 30, 2024.
On September 19, 2023, the Board of Supervisors approved Amendment Agreement #25-042-35, effective November 1, 2023, to increase the payment limit by $203,217, to a new payment limit of $613,217, with no change in the term to operate the Warming Center in addition to the Care Center and Emergency Shelter in West Contra Costa County.
Due to the unanticipated increase in grant funds and the subsequent extension of seasonal homeless services provided by the Contractor, the Division is requesting payment be made to cover the services provided in good faith. Contractor is entitled to payment for the reasonable value of their services under the equitable relief theory of quantum meruit. That theory provides that where a contractor has been asked to provide services without a valid contract, and the provider does so to the benefit of the County, the Contractor is entitled to recover the reasonable value of those services. The Contractor has provided services at the request of the County after the original Contract payment limit had been reached. The Department cannot pay contractor for services rendered that exceed the contract limits. As such, the Department recommends that the Board authorize the Auditor-Controller to issue a one-time payment not to exceed $19,008.
CONSEQUENCE OF NEGATIVE ACTION:
If this payment is not approved, the Contractor will not be paid for services requested by County staff and provided by Contractor in good faith.